Special Meeting of Council

That the agenda for the Special Meeting of Council of November 18, 2025 be approved as circulated.

That Council for the Municipality of Highlands East approves the Minutes of the Special Council Meeting of October 7 and the Regular Council Meeting of October 14, 2025.

That Council receive the delegation as presented by Ms. Shannon regarding 1039 Point Trail at the November 18, 2025 Special Meeting of Council and; Furthermore That Council directs staff to bring a report forward regarding this item at a future meeting, as amended.

That Council receives the Building Department - Monthly Operations Report- as submitted by the Chief Building Official, as information only.

That Council receives the monthly operations report for the By-law Department as submitted by the By-law Officer.

That Council accepts this report as information, as submitted by the Fire Chief.

That Council receives this Firefighter Appointment report as prepared by the fire Chief and further; That Council appoint the following to the roster for a 12 month probationary period. 1. Michael Mochulla to Station 1 Cardiff. 2. David Grieve to Station 2 Highland Grove. 3. Jack Hudson to Station 3 Gooderham.

That Council receives the Fire Department Surplus Vehicle Report-2005 Ford F-250 Rescue 203 Pick-up as prepared by the Fire Chief and further; That Council declare the 2005 Ford F-250 Rescue 203 pick-up as surplus.

That Council receives this report as prepared by the Fire Chief and further; That Council approve the agreement as written, as amended.

That Council receives the Parks, Recreation and Facilities Monthly Report as submitted by the Property Supervisor as information only.

That Council receive the Facility Rental Automation and Case Study Report as prepared by the Deputy Treasurer and further; That Council accept and endorse the case study prepared by Endeavour Solutions on behalf of the Municipality of Highlands East.

That Council receives the October 2025 Economic Development Report as information only.

That Council receives the Environmental Monthly Report- November, 2025 as submitted by the Environmental Supervisor.

That Council receives the Public Works Monthly Update as prepared by the Public Works Manager for information purposes only.

That Council receives the Planning Department Update - October 2025 as prepared by the Planning Technician, as information.

That Council approves in principle an application to close and purchase the shoreline road allowance from Van Leeuwen c/o Bishop Geyer Surveying and direct staff to forward to the Municipal Solicitor for circulation and further; That Council renders the land in front of 1366 Before Long Lane surplus to Municipal need.

That Council approves in principle an application to close and purchase the shoreline road allowance from: Applicant: Birney c/o Phillips Part of the Original Shore Road Allowance in front of Part Lot 21, Concession 7, Township of Cardiff, Municipality of Highlands East, County of Haliburton, Upper Paudash Lake, 1011 Hammock Drive, Roll # 4601-101-000-71200; and, That Council direct staff to forward to the Municipal Solicitor for circulation and further; That prior to rendering the land surplus to municipal need and permitting the disposition of the shoreline: 1. Any non-compliant or unlawful buildings or structures in the shore road or on the applicant’s lot (including the septic system) be addressed to the satisfaction of the Building and Planning Departments. 2. The applicant’s apply for and receive a zoning by-law amendment to recognize the footprint of the dwelling and attached deck which is located on the shore road allowance in non-compliance with the required shoreline setback. The requisite amendment may also recognize other non-compliant buildings and structures on the shore road allowance and on the lot, however in accordance with the Municipality’s Official Plan such buildings and structures may be required to be removed.

That Council receives this report and accepts the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance at this meeting for; Applicant: Yaccato Description of Land: Con. 13, Pt. Lot 28-29, 1039 Ferret Trail, Stormy Lake, Roll # 4601 902 000 85600.

That Council receives this report and accepts the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance at this meeting for; Applicant: Weir Description of Land: Con. 5, Pt. Lot 4-7, Plan 19R 4530, 1106 Lucky Copper Trail, Salerno Lake, Roll # 4601 901 000 53600. And that the by-law shall not be registered until the property owners have entered into an agreement with the Municipality regarding the remediation of the shoreline road allowance to the satisfaction of the Municipality of Highlands East and the County of Haliburton.

That Council receives the report, "Request for Encroachment Agreement - Lands of Freymond" as information; and Further that Council choose Option 1, being; Council directs that they support the application in principle, subject to the following conditions: 1. A notice of the use of the road allowance be circulated to adjacent neighbours; 2. A plan of survey showing the portion of road allowance to be used be prepared and provided to Municipality of Highlands East; 3. The applicant provide proof of insurance with comprehensive liability for the use of the road allowance; 4. An agreement be brought forward for review and direction by the Council of the Municipality of Highlands East. The agreement will include: acknowledgement that the applicant shall not have exclusive use of the road allowance; requirements for the maintenance of appropriate signage; indemnification of the municipality against liability or claims arising from the construction on or use of the road allowance; insurance requirements; maintenance requirements; responsibilities with regard to the entrance permit; as well as any other conditions deemed prudent by the solicitor acting for the municipalities. 5. The applicant shall apply for and obtain a zoning by-law amendment to address the lack of frontage on a municipal road prior to any future development of the land, following Council’s acceptance of the encroachment agreement and its enactment by Planning Staff. 6. All of the above are at the expense of the a

That Council receives the report, "Request for Fee Waiver -1175 Quartz Lane (Lands of Sjogren)" from the Planning Technician as information; And further that Council choose Option 3, being; Council denies waiving the $1,200 application fee, as amended.

That Council receives the report, "Request for Encroachment Agreement: Smillie & Eyes" as information and further; That Council choose Option 1,being; Council directs that they support the application in principle, subject to the following conditions: A notice of the proposed encroachment agreement be circulated to adjacent neighbours within 60 meters, in accordance with the Use of Municipal Land Policy (By-law 2024-36). The applicant provides proof of insurance with comprehensive liability coverage, naming the Municipality as an additional insured, as required by policy. An agreement be brought forward for review and direction by Council, to include: Acknowledgement that the applicant shall not have exclusive use of the municipal land; Indemnification of the Municipality against liability or claims arising from the encroachment; Insurance and maintenance requirements; Any other conditions deemed prudent by the municipal solicitor. All costs, including legal, survey, advertising, and circulation, are to be borne by the applicant, as amended.

That Council receive the report, "Request for Concurrence - Shared Tower Inc. Telecommunications Tower Site STC0796 (Hadlington Road)" from the Planning Technician as information and further; That Council direct the Chief Administrative Officer/Treasurer to sign a letter of concurrence to Shared Tower Inc. for Tower Site STC0796.

That the General Accounts for the month of September & October, 2025 in the amount of $2,726,196.73 be approved.

That Council receive the report, Accounts Receivable Policy as provided by the Deputy Treasurer as information and further; That the policy to Govern Accounts Receivable Billing and Collections of Non Taxation Accounts be brought back to a future meeting of Council for approval.

That Council receives the report, 3rd Quarter Financial Statements 2025 as submitted by the CAO/Treasurer.

That Council receives the report 2026 Annual OPP Billing Update as prepared by the CAO/Treasurer for information purposes only.

That Council receive the Santa Fund Committee - Request for Donation report as prepared by the CAO/Treasurer and further; That Council provide direction to staff regarding a donation of $250.00 dollars to the Santa Fund Committee.

That Council receive the Administration Monthly Report- November, 2025 as submitted by the CAO/Treasurer.

That Council receive this report 2026 Council Meeting Schedule and Municipal Christmas Closure as submitted by the Municipal Clerk and; That Council approve the 2026 Meeting Schedule and; Furthermore that the Christmas Closure be in effect from 4:30 PM Wednesday, December 23, 2026 until Friday, January 1, 2027 with regular hours of operation resuming on Monday, January 4, 2027 at 9 AM.

That Council come out of the Special Meeting of Council for the scheduled Public Planning Meeting and it be declared open to discuss the following amendments made under Sections 17 and 34 of the Planning Act, R.S.O 1990, cp 13 as amended pertaining to Applicants: Bessette and Ciminelli, as amended.

That Council adjourn the Public Planning Meeting at 11:09 am and; That Council reconvene to the Special Meeting of Council.

That Council receive the planning reports for Bessette and Cimenelli as provided by the Municipal Planner and; Furthermore That the official plan amendment for Bessette be approved at this meeting and staff be directed to circulate notice and forward the approved official plan amendment to the County of Haliburton for review and approval. That the approval of the zoning bylaw amendment for Cimenelli be

That Council receive and files the resolutions from other municipalities/levels of government from the Special Meeting of Council, November 18, 2025.

That Council receive and files the correspondence of the November 18, 2025 Special Meeting of Council.

That Council moves out of the Special Meeting into the Closed Meeting in order to discuss a matter pertaining to 239: (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

That Council rise from the closed meeting and reports the following: Council discussed the item as stated within the Special Meeting of Council agenda and directed the staff and officials to carry out all actions as approved in the November 18, 2025 Closed Meeting of Council.

That Bylaw # 2025-72, being a bylaw for the purchase of shoreline road allowance by Weir at the November 18, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That Bylaw # 2025-73, being a bylaw for the purchase of shoreline road allowance by Yaccato at the November 18, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That Bylaw # 2025-74, being a bylaw to repeal and approve an official plan amendment, No. 3 pertaining to Bessette at the November 18, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That Bylaw # 2025-75, being a bylaw to approve the agreement between the Municipality of Highlands East and Voatz Canada Inc, the 2026 municipal and school board elections internet and telephone vendor at the November 18, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That Bylaw #2025-76, being a bylaw to confirm the proceedings of Council at its Meeting of November 18, 2025 be enacted, approved, and signed with the corporate seal attached.

That Council adjourn the November 18, 2025 meeting at 12:33 pm and; to meet again on December 9, 2025 at 9:30 a.m. for the Regular Meeting of Council.