Special Meeting of Council

That the agenda for the Special Meeting of Council of June 17, 2025 be approved as circulated.

That Council for the Municipality of Highlands East approves the Minutes of the Regular Council Meeting of May 13 and Special Meeting Minutes of June 9, 2025.

That Council receive the delegation as presented by Jodi Rupnow of the Loope Troupe Sound Committe at the June 17, 2025 Special Meeting of Council and; Furthermore That the municipality will work with the Loope Troupe Sound Committee for the implementation of sound boards for the Lloyd Watson Centre, as amended.

That Council receives the Building Department - Monthly Operations Report- as submitted by the Chief Building Official, as information only.

That Council receives the monthly operations report for the By-law Department as submitted by the By-law Officer.

That Council receives the report "Short Term Rental Licensing Report - May 2025" from the Director of the Short Term Rental Licensing Program.

That Council receives the report, "Short Term Rental Licensing Dashboard" from the Junior Planner as information, and further; That Council directs staff to come forward with a demostration of the STR Dashboard at the July 15th Council Meeting, as amended.

That Council receives this report for information, as submitted by the Fire Chief.

That Council receives the Parks, Recreation and Facilities Monthly Report as submitted by the Property Supervisor as information only.

That Council receives the Environmental Monthly Report- June, 2025 as submitted by the Environmental Supervisor.

That Council receives the Public Works Monthly Update as prepared by the Public Works Manager for information purposes only.

That Council receives the June 2025 Economic Development Report as information only.

That Council receives the Planning Department Update - May, 2025 as prepared by the Junior Planner, as information.

That Council approves in principle an application to close and purchase the shoreline road allowance from David and Janet McMullan and direct staff to forward to the Municipal Solicitor for circulation and further; That prior to rendering the land surplus to municipal need and permitting the disposition of the shoreline: 1. The applicants provide a plan of survey that provides the setback distances from the dwelling and other structures on the lot to the high water mark of Glamor Lake; 2. The boat rack located in the front yard of the subject property be brought into compliance with the zoning by-law; 3. That the septic system on the subject property be inspected to confirm adequacy and compliance with Ontario Building Code, to the satisfaction of the Municipality's Septic Inspector; 4. The applicants apply for and receive a zoning by-law amendment to recognize the existing and/or proposed footprint of the dwelling that is located on the municipally owned shoreline road allowance, if required.

That Council approves in principle an application to close and purchase the shoreline road allowance from Thivy et al and direct staff to forward to the Municipal Solicitor for circulation and further; That prior to rendering the land surplus to municipal need and permitting the disposition of the shoreline: 1. The applicants provide a plan of survey that provides the setback distances from the dwelling and other structures on the lot to the high water mark of Stormy Lake; 2. The boat rack located in the front yard of the subject property be brought into compliance with the zoning by-law; 3. That the two guest cabins located within the front yard be removed or relocated to a compliant location and converted to storage buildings; 4. The applicants apply for and receive a zoning by-law amendment to recognize the footprint of the shoreline deck that is located on the municipally owned shoreline road allowance, if required.

That Council approves in principle an application to close and purchase the shoreline road allowance from Steve and Sheena Edgerton and direct staff to forward to the Municipal Solicitor for circulation and further; That prior to rendering the land surplus to municipal need and permitting the disposition of the shoreline: 1. The applicants apply for and receive a zoning by-law amendment to either recognize the existing dwelling located within the shoreline setback or, the applicants apply for an receive a zoning by-law amendment to permit a re-development of the subject lands. 2. The applicants apply for an enter into a site plan agreement under s. 41 to address the retention or revegetation of the shoreline. 3. That the septic system on the subject property be inspected to confirm adequacy and compliance with Ontario Building Code, to the satisfaction of the Municipality's Septic Inspector.

That Council receives this report and accepts the recommendation in this report to declare surplus and approve the by-laws to Stop Up, Close and Convey the original shore road allowance and deem Lot 12, Registered Plan 205 at this meeting for: Applicant: Pratt, David and Brenda Part of Road Allowance along Stormy Lake in front of Lot 26, Concession 14, Township of Glamorgan, Municipality of Highlands East, County of Haliburton, Stormy Lake, 1056 Point Trail , Roll # 4601-903-000-06900-0000 And that the by-law to stop up, close and convey the shoreline road allowance shall be passed, together with a deeming by-law, at today's meeting and provided to the solicitor for registration upon the receipt and passage of a zoning by-law amendment.

That Council receives this report and accepts the recommendation in this report to declare surplus and approve the by-laws to Stop Up, Close and Convey the original shore road allowance and deem Lot 12, Registered Plan 205 at this meeting for: Applicant: Andre Valiquette and Julie Pelletier Part of the Original Shore Road Allowance along Little Glamor Lake in front of Lot 34, Concession 13, Township of Glamorgan, Municipality of Highlands East, County of Haliburton, Little Glamor Lake, 1998 Alsop Road, Roll # 4601-902-000-91600 And that the by-law to stop up, close and convey the shoreline road allowance shall be passed, together with a deeming by-law, at today's meeting and provided to the solicitor for registration upon the receipt and passage of a zoning by-law amendment.

That Council receives this report and accepts the recommendation in this report to declare surplus and approve the by-laws to Stop Up, Close and Convey the original shore road allowance and deem Lot 17, Registered Plan 201 at this meeting for: Applicant: Begin, Janet Part of the Road Allowance along Koshlong Lake in front of Lots 11 and 12 shown as road Allowance on Registered Plan 201, Concession 15, and Part of the Original Shore Road Allowance in Front of Lots 11 & 12, Concession 15, Township of Glamorgan, Koshlong Lake, 1344 Before Long Lane, Roll # 4601-903-000-19100-0000 And that the by-law to stop up, close and convey the shoreline road allowance shall be passed, together with a deeming by-law, at today's meeting.

That Council receives the report, "Consent Pre-Consultation for Easement - Lands of Easton" prepared by the Junior Planner and further; That Council supports the consent proposal in principle, subject to the municipal conditions outlined in this report.

That the General Accounts for the month of May, 2025 in the amount of $588,695.59 be approved.

That Council receive the Microsoft Dynamics Great Plains Enterprise Resource Planning (ERP) Replacement report as prepared by the Deputy Treasurer and further; That Council authorizes the CAO/Treasurer to enter into an agreement and place a deposit with Endeavour Solutions Inc. for a 2027 migration from Microsoft Dynamics GP to Microsoft Dynamics 365 Business Central (SaaS Cloud ERP) inclusive of the SylogistGov recommended specific Add-ons, and; That the $50,000 allocated in the 2025 budget as a transfer to reserve be reallocated towards the deposit and one-time implementation costs with the remaining funds to be funded from the Working Fund reserve and; That the estimated ERP costs be included in the 2026 and future years budgets; and That the requirement for competitive bid solicitations be waived as section 10.05 Single Source of the Procurement Policy applies.

That Council receives the General Insurance and Risk Management Services- Annual Renewal 2025/2026 Report and further; That Council appoint BFL Canada as the Municipality's Broker of Record for the 2025/2026 year (July 1st, 2025 - June 30th, 2026) at a cost of $ $440,825.00 plus applicable taxes.

That Council receive the Administration Monthly Report- June, 2025 as submitted by the CAO/Treasurer.

That Council for the Municipality of Highlands East receive the Bancroft OPP Detachment Presentation as presented by Councillor McKenzie at the June 17, 2025 Special Meeting of Council.

That Council come out of the Special Meeting of Council for the scheduled Public Planning Meeting and it be declared open to discuss the following bylaw amendments made under Section 34 of the Planning Act, R.S.O 1990, cp 13 as amended pertaining to Applicants: Thatcher, Venalainen and Fiddler

That Council adjourn the Public Planning Meeting at 11:02 am and; That Council reconvene to the Special Meeting of Council.

That the Municipality of Highlands East having held a public meeting in accordance with Section 34 of the Planning Act and having heard and considered all comments received, Council approves the following recommendations from Planning Staff: That the reports pertaining to RZ-08-2025 (Thatcher), RZ-10-2025 (Venalainen) and RZ-12-2025 (Fiddler) be received and; Furthermore Council approves the zoning bylaw amendments for these applications at this meeting of June 17, 2025.

That Council receive and files the resolutions from other municipalities/levels of government from the Special Meeting of Council, June 17, 2025.

That Council receive and files the correspondence of the June 17, 2025 Special Meeting of Council.

That By-law # 2025-40, being a by-law for the rezoning pertaining to Thatcher at the June 17, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2025-41, being a by-law for the rezoning pertaining to Venalainen at the June 17, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2025-42, being a by-law for the rezoning pertaining to Fiddler at the June 17, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2025-43, being a by-law for the shoreline road allowance purchase by Pratt at the June 17, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2025-44, being a Deeming by-law as it pertains to the shoreline road allowance purchase by Pratt at the June 17, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2025-45, being a by-law for the shoreline road allowance purchase by Pelletier/Valliquette at the June 17, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2025-46, being a by-law for the shoreline road allowance purchase by Begin at the June 17, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2025-47, being a Deeming by-law as it pertains to the shoreline road allowance purchase by Begin at the June 17, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2025-48, being a by-law for to authorize the Transfer Payment Agreement between Minister of Infrastructure and the Municipality of Highlands East for the purpose of ICIP Covid funding (Herlihey Park) at the June 17, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2025-49, being a by-law to confirm the proceedings of Council at its Meeting of June 17, 2025 be enacted, approved, and signed with the corporate seal attached.

That Council adjourn the June 17, 2025 meeting at 1:12 pm and; to meet again on July 15, 2025 at 9:30 a.m. for the Special Meeting of Council.