Special Meeting of Council

That the agenda for the Special Meeting of Council of June 4, 2024 be approved as circulated.

That Council for the Municipality of Highlands East approves the Minutes of the Regular Council Meeting of May 14, 2024.

That the Council for the Municipality of Highlands East receive and approve the Corporate Strategic Plan 2024-2028 and Beyond for the Municipality of Highlands East as presented by Capital Park.

That Council receives the Building Department - Monthly Operations Report - as submitted by the Chief Building Official, as information only.

That Council receives the monthly operations report for the By-Law Department as submitted by the By-Law Officer.

That Council accepts this Fire Department Monthly Operations report for information as submitted by the Fire Chief.

That Council accepts this Community Risk Assessment report as information.

That Council receive the Property and Facilities June Monthly Operations Report as submitted by the Property Supervisor as information only.

That Council receives the Environmental Monthly Report- June, 2024 as submitted by the Environmental Supervisor.

That Council receives the Public Works Monthly Update as prepared by the Public Works Manager for information purposes only.

That Council receive the McColl's Bridge Replacement Update report as prepared by the Public Works Manager and further; That Council approve entering into an agreement with Keystone Bridge Management Corp. to work with the Municipality to complete the proposed work on McColl's Bridge and further; That Council authorize the work to be completed in the spring of 2025.

That Council receive this report, Reallocation of Funds Within the 2024 Approved Budget- Waste Department as prepared by the Operations Supervisor-Landfills and the Public Works Manager and further; That Council authorize the reallocation of project funds for the Eels Lake, Bicroft, Monmouth and Mumford Rd. waste disposal sites as recommended in this staff report towards the purchase and installation of attendant shelters.

That Council receive the 2024 Surface Treatment Project Award report as prepared by the Public Works Manager and further; That Council award the 2024 surface treatment projects per Tender CTY-PW-2024-9-a-1 for Highlands East to Miller Paving in the amount of $397,582.30 plus applicable taxes and further; That Council directs staff to enter into an agreement with Miller Paving and present a bylaw authorizing the Mayor and Clerk to execute at a future meeting.

That Council receives the May 2024 Economic Development Report as information only.

That Council receive the User Fees and Charges report as prepared by the Municipal Clerk, for information and; That the 2024 User Fees and Charges Bylaw and all associated department bylaws presented that include user fees and charges be approved at today's meeting.

That Council receives the General Insurance and Risk Management Services- Annual Renewal 2024/2025 Report and further; That Council appoint BFL Canada as the Municipality's Broker of Record for the 2024/2025 year (July 1st, 2024 - June 30th, 2025) at a cost of $ $432,481.00 plus applicable taxes.

That Council receive the Administration Monthly Report- June, 2024 as submitted by the CAO/Treasurer.

That Council receives the Planning Department Update - May as prepared by the Junior Planner as information.

That Council receives the report, "Updates to Shoreline Road Allowance Policy," from the Junior Planner as information and further; That Council directs the attached bylaw be brought forward for passage at today's meeting.

That Council receives the report titled "Request to Purchase Part of Road Allowance - Smith - Upper Paudash Road" from the Junior Planner as information and further; Council supports a disposition in principle, and directs staff to acquire a realtor's opinion of value at the applicant's expense.

That Council approves in principle an application to close and purchase the shoreline road allowance from Douglas Wallingford and; Furthermore, the shoreline road allowance located in front of 1155 Chelmford Road and owned by the Municipality of Highlands East shall not be rendered surplus to municipal need until the conditions outlined in the attached report are fulfilled to the satisfaction of the Municipality of Highlands East and County of Haliburton.

That Council approves in principle an application to close and purchase the shoreline road allowance from David and Joanne Gedney and directs staff to forward the application to Bishop & Rogers Devry Smith Frank LLP for processing; That Council renders the dryland portion of the shoreline road allowance in front of 1501 Rockcliff Drive surplus and; Furthermore, that the final closure and conveyance of this portion of shoreline road allowance shall not be completed until the landowners have: 1. Applied for and received planning relief to acknowledge the existing structures located within the minimum water setback for Koshlong Lake; and, 2. Resolved any compliance concerns to the satisfaction of the Building and Planning Departments.

That Council approves in principle an application to close and purchase the shoreline road allowance from Ron Legge and directs staff to forward the application to Bishop & Rogers Devry Smith Frank LLP for processing; That Council renders the dryland portion of the shoreline road allowance in front of 1239 Maxwell Trail surplus; Furthermore, that the final closure and conveyance of this portion of shoreline road allowance shall not be completed until the landowners have: 1. Applied for and received planning relief to acknowledge the existing structures located within the minimum water setback for Glamor Lake; and, 2. Resolved any compliance concerns to the satisfaction of the Building and Planning Departments.

That this report, "Bylaw to Acquire Land for Roadway Purposes - Paynes Road" by the Junior Planner be received for information and; Further that Council approves the draft bylaw attached at today's meeting and authorizes staff to forward the approved bylaw to the Municipal solicitor to transfer the lands described as Part 1, on Plan 19R-10914.

That Council receive the report 'Use of Municipal Road Allowance - Holmberg' as information and further; That Council authorizes the CAO/Treasurer to execute the attached agreement to permit the use of the road allowance between Lots 5 and 6, Concessions 11 and 12 in the Geographic Township of Monmouth.

That Council come out of the Special Meeting of Council for the scheduled Public Planning Meeting and it be declared open to discuss the following bylaw amendments made under Section 34 of the Planning Act, R.S.O 1990, cp 13 as amended pertaining to Applicants: Soloduszkiewicz, Altobello and Link et al

That Council adjourn the Public Planning Meeting at 11:13 am and; That Council reconvene to the Special Meeting of Council.

That having held a public meeting in accordance with Section 34 of the Planning Act and having heard and considered all comments received, Council approves the following recommendations from the Municipal Planner, those being: That the reports pertaining to RZ-02-2024 (Soloduzkiewicz), RZ-05-2024 (Altobello), and RZ-32-2024 (Link et al) be received; and, Council approve the zoning by-law amendments for these applications at this meeting of June 4, 2024.

That Council receive and files the resolutions from other municipalities/levels of government from the Special Meeting of Council, June 4, 2024.

That the Council for the Municipality of Highlands East receive the correspondence from the Kawartha, Haliburton Children's Aid Society (KHCAS) regarding the concerns of the lack of funding being provided from the Ministry of Children, Youth and Social Services and the challenges that the Society is facing; Furthermore That the Council for the Municipality of Highlands East recognizes with the lack of sufficient funds and the challenges that are faced by the KHCAS that these challenges have a direct impact to the children, youth and families, the staff and communities within Highlands East and the County of Haliburton at large and; That the Council for the Municipality of Highlands East supports the KHCAS on their advocacy to the Ministry of Children, Youth and Social Services to address the underfunding by way of;  Stopping the annual 2% funding reductions  Stopping the administrative constraint that further impacts funding  Fully funding policy priority programs such as the Ready, Set, Go program for youth over 18 and Targeted Subsidies  Find funding alternatives for children and youth with complex needs  Implement a Funding Formula that recognizes the disparities that small rural societies face who do not have consistent access to children and youth services (i.e.: children and youth residential mental health and behavioral placements) That the Council for the Municipality of Highlands East requests that the Ministry of Children, Youth and Social Services work with th

That Council receive and file the correspondence of the June 4, 2024 Special Meeting of Council.

That Council moves out of the Regular Meeting into the Closed Meeting in order to discuss matters pertaining to 239: (b) personal matters about an identifiable individual, including municipal or local board employees;  Environmental Supervisor  Executive Assistant/Deputy Clerk  Public Works Department (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

That Council rise from the closed meeting and reports the following: Council discussed the items as stated within the Regular Meeting of Council agenda and directed the staff and officials to carry out all actions as approved in the June 4, 2024 Closed Meeting of Council.

That By-law # 2024-42, being a by-law for the rezoning pertaining to Soloduskiewicz at the June 4, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-43, being a by-law for the rezoning pertaining to Pennington at the June 4, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-44, being a by-law for the rezoning pertaining to Link et al at the June 4, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-45, being a by-law for the rezoning pertaining to Legge at the June 4, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-46, being a by-law for the rezoning pertaining to Altobello at the June 4, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-47, being a by-law to authorize the acceptance of land described as Part 1 on Plan 19R-10914, located in Part of Lot 11, Concession 15 in the Geographic Township of Monmouth, now in the Municipality of Highlands East and to deem such lands as part of the road system, at the June 4, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2024-48, being a by-law to establish a Grant Program to Assist with Improvement Costs of Private Roads at the June 4, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2024-49, being a by-law to establish user fees and charges for services and activities provided by the Municipality of Highlands East at the June 4, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2024-50, being a by-law to prohibit the unauthorized disposal of waste and to regulate waste disposition at authorized sites within the Municipality at the June 4, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2024-51, being a by-law to prohibit and regulate the sale and setting off of fireworks within the Municipality of Highlands East at the June 4, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2024-52, being a by-law to adopt a Fee Waiver Policy at the June 4, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2024-53, being a by-law under the Building Code Act respecting building permit classes, applications, fees and notices required for inspection at the June 4, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2024-54, being a by-law to set a Tariff of Fees for the Processing of Planning Applications at the June 4, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2024-55, being a by-law to prescribe a Policy for Solar Projects and the fees relating to the processing of applications for Solar Projects made in respect to planning matters at the June 4, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2024-56, being a by-law for the purchase and fee associated with the Shoreline Road Allowance Closure within the Municipality of Highlands East at the June 4, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2024-57, being a by-law for the Licensing and Regulating of Dogs at at the June 4, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2024-58, being a by-law to appoint Adam Rull as Deputy Chief Building Official and Building Inspector at the June 4, 2024 meeting be enacted, approved and signed with the corporate seal attached.

hat By-law # 2024-59, being a by-law for the rezoning pertaining to Crichton and Birker at the June 4, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-60, being a by-law to confirm the proceedings of Council at its Meeting of June 4, 2024 be enacted, approved, and signed with the corporate seal attached

That Council adjourn the June 4, 2024 meeting at 1:40 pm and; to meet again on July 9, 2024 at 9:30 a.m. for the Regular Meeting of Council.