Regular Meeting of Council

That the agenda for the Regular Meeting of Council of September 8, 2026 be approved as circulated.

That Council for the Municipality of Highlands East approves the Minutes of the Regular Council Meeting of August 11, 2026.

That Council receive the delegation from Elizabeth Purcell, Director of Planning, County of Haliburton regarding proposed changes to the consent process and; That Council endorses the outlined new approach to the consent application process.

That Council receive and accept the delegation presented by Cambium Inc. regarding the Dillman Trail at the September 8, 2026 Regular Meeting; and Furthermore That Council approve the proposed plan and direct Cambium Inc. to submit and register the plan with the Ministry of the Environment, Conservation and Parks, as amended.

That Council come out of the Regular Meeting of Council at 10:40 am for the scheduled Public Planning Meeting and it be declared open to discuss the following bylaw amendments made under Section 34 of the Planning Act, R.S.O 1990, cp 13 as amended pertaining to Applicants:Eikerman, Luciuk, McMullan and Best.

That Council receive and accept the rezoning reports for Eikerman, Luciuk, McMullan and Best, as provided by the Municipal Planner and; Furthermore That the rezoning amendment bylaws for Eikerman, Luciuk, McMullan and Best be approved at this meeting of September 8, 2026.

That Council adjourn the Public Planning Meeting at 10:56 am and; That Council reconvene to the Regular Meeting of Council.

That Council receive and accept the Planning Department August 2026 Operations Report, as submitted by the Planning Technician, as information only.

That Council receive and accept the report, Shoreline Road Allowance Purchase - 1003 Principal Lane - Madill c/o Harry as prepared by the Planning Technician and; That Council approves in principle an application to close and purchase the shoreline road allowance from Madill c/o Harry and direct staff to forward to the Municipal Solicitor for circulation and further; That prior to rendering the land surplus to municipal need and permitting the disposition of the shoreline: 1. The applicants apply for and receive a zoning by-law amendment to recognize the footprint of the existing dwelling; and, 2. The applicants bring any unpermitted or non-compliant structures into compliance with the Municipality's Zoning By-law.

That Council accept and receive this report and the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance at this meeting for; Applicant: Camp Can Aqua Description of Land: Con. 9, Pt. Lot 31 and Pt. Lot 32, 503 Beaver Lake Drive, Beaver Lake, Roll # 4601-102-000-27900-0000

That Council receive and accept this report and the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance at this meeting for; Applicant: McCracken Description of Land: Con. 6, Pt. Lot 17, 1067 Upper Paudash Road, Paudash Lake, Roll # 4601-101-000-50700-0000

That Council receive and accept this report and the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance at this meeting for; Applicant: Smillie & Eyes Description of Land: Con. 14 N, Pt. Lot 13, 1657 Ripple Rock Drive, Koshlong Lake, Roll # 4601-903-000-01200-0000

That Council receive and accept the report, Encroachment Agreement - Camp Can Aqua as prepared by the Planning Technician, and; That Council pass the by-law to enact the encroachment agreement for the Camp Can Aqua property at this meeting.

That Council receive and accept the report, Encroachment Agreement - Pitt & Lainsbury as prepared by the Planning Technician, and; That Council pass the by-law to enact the encroachment agreement for the Pitt & Lainsbury property at this meeting.

That Council receive and accept the Building Department August 2026 Operations Report, as submitted by the Chief Building Official, as information only.

That Council receive and accept the Septic Maintenance Program- Update Report August 2026, as submitted by the Septic Inspector, for information purposes only.

That Council receive and accept the report Follow Up - Stoughton Septic Service Delegation as submitted by the Chief Building Official as information, and further; That Council chooses to proceed with Option 2 Option 1: That Council supports the actions of Building Department staff in administering and enforcing the fees prescribed under the Building Bylaw for a septic system installed prior to the issuance of the required permit at 1235 Maxwell Trail. Option 2: That Council waives the fee for construction without a permit regarding the septic system installed at 1235 Maxwell Trail.

That Council receive and accept the By-Law Department August 2026 operations report as submitted by the By-law Officer.

That Council receive and accept the Short Term Rental Licensing Report- August 2026, as submitted by the Short Term Rental Clerk, as information only.

That Council receive and accept the Short Term Rental Bylaw Amendments Report- September 2026 as submitted by the Short Term Rental Licensing Clerk, as information and; That Council review the proposed amendments to the Short-Term Rental Licensing Bylaw, and further; That the bylaw be approved and enacted at this meeting.

That Council receive and accept the Fire Department September 2026 Monthly Operations Report, as submitted by the Fire Chief, as information only.

That Council receive and accept the Parks, Recreation, and Facilities August 2026 Report as submitted by the Property Supervisor, as information only.

That Council receive and accept the Environmental Department- September 2026 Operations Report, as submitted by the Environmental Supervisor, as information only.

That Council receive and accept the Public Works Monthly Update as submitted by the Public Works Manager, for information purposes only.

That Council receive and accept the 2026 Public Works Capital Update as submitted by the Public Works Manager, for information purposes only.

That Council receive and accept the report, Community Centre Road and Parking Lot- Additional Funds Requested, as submitted by the Public Works Manager and further; That Council authorize the reallocation of $140,000 from the 2026 Roads Capital Budget, previously approved for the purchase of a new one-tonne truck, to cover the additional project costs associated with paving the Community Centre roadway and parking lot in Gooderham.

That Council receive and accept the Economic Development August 2026 Report,as submitted by the Economic Development Coordinator as information only. Check this

That Council receive and accept the Information Technology - August, 2026 operations report, as submitted by the Deputy Treasurer, for information purposes only.

That Council receive and accept the Finance Department August 2026 Consolidated General Accounts Report in the amount of $ 440,455.63 as information only.

That Council receive and accept the CAO Monthly Report- September 2026 as submitted by the CAO/Treasurer, as information only.

That Council receive and accept the Human Resources Monthly Report - September 2026 as submitted by the HR/Payroll Coordinator, for information purposes only.

That Council receive and accept this report - Paudash Lake Conservation Association (PLCA) - Request for Letter of Support Re: Canadian Armed Forces Aircraft Flyby as provided by the Municipal Clerk and further; That Council provide a letter of support for the Armed Forces to do two flybys at events by the PLCA, one on July 1, 2027 and another July 31, 2027

That Council direct the Fire Department to compile all incident reports and pertinent data over the last 5 years, that is related to Highlands East sections of highway 28 and; Furthermore That this information be provided to the Ministry of Transportation in support of the Highway 28 Coalition.

That Council support the Town of Lathford regarding the funding for Official Plan and Comprehensive Zoning Bylaw Reviews and; That Highlands East ratifies the following, that The Municipality of Highlands East requests that there be funding provided for the Official Plan and Comprehensive Zoning Bylaw Review and; Furthermore That Council direct staff to provide the resolution to Premier, Doug Ford, Minister of Municipal Affairs and Housing, Rob Flack and Minister of Finance, Peter Bethlenfalvy.

That Council receive and file the resolutions from other municipalities/levels of government, as submitted for the Regular Meeting of Council, September 8, 2026.

That Council receive the correspondence as submitted at the September 8, 2026 Regular Meeting of Council.

That Council moves out of the Regular Meeting into the Closed Meeting in order to discuss matters pertaining to 239: (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations;  Human Resources Update (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;  Beaver Lake Drive  Court Application (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;  Integrity Commissioner

That Council rise from the closed meeting and reports the following: Council discussed the items as stated within the Regular Meeting of Council agenda and directed the staff and officials to carry out all actions as approved in the September 8, 2026 Closed Meeting of Council.

That Bylaw #'s 2026-85 to 2026-97 (14,14.1 to 14.13) be received, approved and enacted at this September 8, 2026 Regular Meeting.

That Bylaw #2026-98, being a bylaw to confirm the proceedings of Council at its Meeting of September 8, 2026 be received, approved and enacted.

That Council adjourn the September 8, 2026 meeting at 2:32 pm and; to meet again on October 13, 2026 at 9:30 a.m. for the Regular Meeting of Council.