Regular Meeting of Council

That the agenda for the Regular Meeting of Council of June 23, 2026 be approved as circulated.

That Council for the Municipality of Highlands East approves the Minutes of the Regular Council Meeting of May 12 and Special Meeting Minutes of June 15, 2026.

That Council for the Municipality of Highlands East receive the delegation as presented by Charlie Atkinson and Jon Cumming regarding the Paudash Trailblazers Snowmobile Club at the June 23, 2026 Regular Meeting.

That Council receive and accept the Building Department May 2026 Operations Report, as submitted by the Chief Building Official, as information only.

That Council receive and accept the report I-Pad Tablets and Monthly Data Plan for the Building Department - Transfer from Reserve as prepared by the CBO and further; That Council approves a transfer from reserve in the amount of $8,600 to purchase three, I-Pads plus a data plan fee of $9.00 per month/per tabletfor the Building Department.

That Council receive and accept the Bylaw Department May 2026 operations report as submitted by the Bylaw Officer.

That Council receive and accept the Dog Bylaw Update Report, as submitted by the Bylaw Enforcement Officer, for information purposes only, and; That Council directed staff that there were no amendments required and further; That Council direct the amended bylaw be forwarded to the municipal solicitor for review prior to passage at a future meeting, as amended.

That Council receive and accept the Municipal Recreation Area Bylaw Amendments Report, as submitted by the Bylaw Enforcement Officer, for information purposes, and further; That Council direct staff to remove the hours of operation from within the bylaw and further; That Council direct the amended bylaw to be brought back to Council highlighting the changes within the bylaw for review by Council prior to sending to the municipal solicitor for reviewing and approval at a future meeting, as amended.

That Council receive and accept the Short Term Rental Licensing Report- May 2026, as submitted by the Short Term Rental Clerk, as information only.

That Council receive and accept the Short-Term Rental Licensing Report – Suggested Staff Updates to the Bylaw, as submitted by the Short-Term Rental Licensing Clerk as information, and further; That Council direct staff to bring back the proposed amendments to the Short-Term Rental Licensing Bylaw, and; That Council direct staff to gather more information and bring back the use of the online Short-Term Rental (STR) dashboard map, as amended.

That Council receive and accept the Fire Department June 2026 Monthly Operations Report, as submitted by the Fire Chief, as information only.

That Council receive and accept the June 2026 Firefighter Appointment Report, as submitted by the Fire Chief, and further; That Council appoint the following to the roster for a 12 month probationary period. 1. Brent McKean to Station 2 in Highland Grove.

That Council receive and accept the Automatic Two Department Response report for information as prepared by the Fire Chief, and further; That Council approve the bylaw at this meeting.

That Council receive and accept the Parks, Recreation and Facilities May 2026 Report as submitted by the Property Supervisor, as information only.

That Council receive and accept the report "Bring Your Own" Alcohol Events as prepared by the Property Supervisor, and; That the Municipality of Highlands East will not permit the public to "Bring Your Own" alcohol onto municipal lands and green spaces.

That Council receive and accept the Environmental Department- June 2026 Operations Report, as submitted by the Environmental Supervisor, as information only.

That Council receive and accept the Public Works Monthly Update as submitted by the Public Works Manager, for information purposes only.

That Council receive and accept this report, Comprehensive Roads Needs Study RFP 03-2026 as presented by the Public Works Manager and; That Council approves Jp2G Consultants Inc. to complete the Roads Need Study, the provisional Traffic Study and the Count at a total cost of $60,934, and; That the additional unbudgeted amount be offset by the lease revenue being received from Tri-Star Electric and further; That the bylaw with agreement come forward at the next meeting.

That Council receive and accept the Economic Development May 2026 Report,as submitted by the Economic Development Coordinator as information only.

That Council receive and accept the report Highlands East 25th Anniversary as prepared by the Economic Development Coordinator, and further; That Council directs staff to proceed with all options as provided by the Economic Development Coordinator, as amended.

That Council receive and accept the Information Technology - April and May, 2026 operations report, as submitted by the Deputy Treasurer, for information purposes only.

That Council receive and accept the Finance Department April and May 2026 Consolidated General Accounts Report in the amount of $ 1,580,317.42 as information only.

That Council receive and accept the General Insurance and Risk Management Services- Annual Renewal 2026/2027 Report and further; That Council appoint BFL Canada as the Municipality's Broker of Record for the 2026/2027 year (July 1st, 2026 - June 30th, 2027) at a cost of $ $444,791.00 plus applicable taxes.

That Council receive and accept the CAO Monthly Report- June, 2026 as submitted by the CAO/Treasurer, as information only.

That Council receive and accept the Human Resources Monthly Report - June 2026 as submitted by the HR/Payroll Coordinator, for information purposes only.

That Council receive and accept the report Delegation of Authority - MFIPPA and; That Council delegate the powers and duties of the “Head” under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) to the Municipal Clerk and; That Council authorize the Municipal Clerk to further designate, in writing, staff to carry out duties under MFIPPA as required; and That Council approve the bylaw at this meeting.

That Council receive and accept the Planning Department May 2026 Operations Report, as submitted by the Planning Technician, as information only.

That Council receive and accept the report, Shoreline Road Allowance Purchase- 1025 Marsh Crescent - Jackson as prepared by the Planning Technician and; That Council approves in principle an application to close and purchase the shoreline road allowance from Jackson and direct staff to forward to the Municipal Solicitor for circulation and further; That prior to rendering the land surplus to municipal need and permitting the disposition of the shoreline: 1. The applicants address non-compliant zoning issues through the approval of a zoning by-law amendment to recognize the deck located within the shoreline road allowance and also address, remove and/or relocate any non-compliant or unlawful buildings and structures. 2. The lean-to structure encroaching onto the neighboring property must be removed or relocated to a compliant location.

That Council receive and accept the report, Shoreline Road Allowance Purchase - 4464 West Eels Lake Road - Jackson & Braganza as prepared by the Planning Technician and; That Council approves in principle an application to close and purchase the shoreline road allowance from Jackson & Braganza and direct staff to forward to the Municipal Solicitor for circulation and further; That prior to rendering the land surplus to municipal need and permitting the disposition of the shoreline: 1. The applicants address non-compliant zoning issues through the approval of a zoning by-law amendment to recognize the deck located within the shoreline road allowance and also address, remove and/or relocate any non-compliant or unlawful buildings and structures.

That Council approves in principle an application to close and purchase the shoreline road allowance from Rudderham & Kennedy c/o Miller Surveying and direct staff to forward to the Municipal Solicitor for circulation and further; That prior to rendering the land surplus to municipal need and permitting the disposition of the shoreline: 1. The applicants apply for and receive a zoning by-law amendment to recognize a frame boathouse, as well as address any non-compliance with the Municipality's Zoning By-law, which may require the removal of non-compliant buildings or structures.

That Council approves in principle an application to close and purchase the shoreline road allowance from Chubb c/o Kotowski and direct staff to forward to the Municipal Solicitor for circulation and further; That prior to rendering the land surplus to municipal need and permitting the disposition of the shoreline: 1. That the applicants address all zoning non-compliance identified in the By-law report to the satisfaction of the Municipality, including those related to portions of the existing dwelling and attached deck located within the shoreline road allowance, frame sheds, and the unauthorized guest cabin located in the shoreline setback. Non-compliant, unlawful or unauthorized buildings or structures shall be removed or relocated entirely onto the upland property in a manner that complies with the zoning by-law. 2. The applicants apply for and receive a zoning by-law amendment to recognize the proposed attached deck and any non-compliance with the Municipality's Zoning By-law, if required. Any application for zoning by-law amendment shall be the subject of a pre-consultation which may recommend the removal or relocation of existing buildings and structures and may also recommend a site plan agreement. 3. The applicant has a qualified septic inspector inspect the existing septic system and provide(s) a report to the Planning Department on its functionality and suitability of the existing septic system, to be reviewed and cleared by the Chief Building Official.

That Council receive and accept the report, Shoreline Road Allowance Purchase - 1122 Burnt Point Trail - Kohut c/o Lakeside Architecture (Pitropov) as prepared by the Planning Technician and; That Council approves in principle an application to close and purchase the shoreline road allowance from Kohut c/o Lakeside Architecture (Pitropov) and direct staff to forward to the Municipal Solicitor for circulation and further; That prior to rendering the land surplus to municipal need and permitting the disposition of the shoreline: 1. The applicants address non-compliant zoning issues through the approval of a zoning by-law amendment to recognize the proposed deck, shoreline frame shed, and shoreline deck located within the shoreline road allowance. The amendment shall also address the existing overage in lot coverage and proposed encroachments onto the side yard and high water mark lot lines, and require the removal and/or relocation of any non-compliant or unlawful buildings and structures. 2. A by-law officer attends site and provides a report to the Planning Department.

That Council receive and accept this report and the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance at this meeting for; Applicant: Mahut Description of Land: Lot 8, Part of Block B, Registered Plan 430, Part 1 on Plan 19R-10960, Township of Glamorgan, Koshlong Lake, 1041 Solitude Lane, Roll # 4601-903-000-11700

That Council receive and accept this report and the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance at this meeting for; Applicant: Cecchetto Description of Land: Con. 7, Pt. Lot 21, 1063 Joe Bay Lane, Paudash Lake, Roll # 4601-101-000-65700-0000.

That Council receive and accept the report provided by the Municipal Planner and; That Council direct the Planning Department to initiate a municipal-led zoning bylaw amendment to rezone 2660 and 2662 Contau Lake Road from the MX Zone to the RR Zone and further; That 1035 Studio Lane move from the MX Zone to the RU Zone.

That Council receive the OPP Bancroft Detachment 2025 Annual report as presented by Councillor McKenzie.

That Council come out of the Regular Meeting of Council at 10:42 am for the scheduled Public Planning Meeting and it be declared open to discuss the following bylaw amendments made under Section 34 of the Planning Act, R.S.O 1990, cp 13 as amended pertaining to Applicants: Bessette, Freymond, and Balgopal

That Council receive and accepts the reports pertaining to Bessette, Freymond and Balgopal as provided by the Municipal Planner and; That the zoning bylaw amendment pertaining to Bessette be

That Council adjourn the Public Planning Meeting at 11:01 am and; That Council reconvene to the Regular Meeting of Council.

That Council receive and file the resolutions from other municipalities/levels of government, as submitted for the Regular Meeting of Council, June 23, 2026.

That Council receive the correspondence as submitted at the June 23, 2026 Regular Meeting of Council.

That Council moves out of the Regular Meeting into the Closed Meeting in order to discuss a matter pertaining to 239: (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;  Weigl

That Council rise from the closed meeting and reports the following: Council discussed the item as stated within the Regular Meeting of Council agenda and directed the staff and officials to carry out all actions as approved in the June 23, 2026 Closed Meeting of Council.

That Bylaw 2026-51, and 2026-58 to 66 (Section 14,14.1 to 14.10) be received, approved and enacted at this June 23, 2026 Regular Meeting.

That Bylaw #2026-67, being a bylaw to confirm the proceedings of Council at its Meeting of June 23, 2026 be received, approved and enacted.

That Council adjourn the June 23, 2026 meeting at 1:12 pm and; to meet again on July 14, 2026 at 9:30 a.m. for the Regular Meeting of Council.