Regular Meeting of Council

That the agenda for the Regular Meeting of Council of March 10, 2026 be approved as circulated.

That Council for the Municipality of Highlands East approves the Minutes of the Regular and Special Meetings of February 10 and 17, 2026.

That Council for the Municipality of Highlands East receive the delegation from Jennifer Kauffeldt on behalf of Care North Hastings regarding a donation request at this March 10, 2026 Regular Meeting of Council

That Council receive and accept the Building Department February 2026 Operations Report, as submitted by the Chief Building Official, as information only.

That Council receive and accept the Bylaw department February 2026 operations report as submitted by the Bylaw Officer.

That Council receive and accept the Short Term Rental Licensing Report - February 2026, as submitted by the Short-Term Rental Licensing Clerk/Enforcement Officer, as information only.

That Council receive and accept the Fire Department March 2026 Monthly Operations Report, as submitted by the Fire Chief, as information only.

That Council receive and accept the March 2026 Firefighter Appointment Report, as submitted by the Fire Chief, and further; That Council appoint the following to the roster for a 12 month probationary period. 1. Peter Russell to Station 2 in Highland Grove. 2. Emma Kearns to Station 1 Cardiff.

That Council receive and accept the Parks, Recreation and Facilities February 2026 Report as submitted by the Property Supervisor, as information only.

That Council receive and accept the Environmental Department March 2026 Operations Report, as submitted by the Environmental Supervisor, as information only.

That Council receive and accept the 2025 Annual Summary Reports- Cardiff and Dyno as submitted by the Environmental Supervisor and further; That Council approve the CAO/Treasurer to sign the Annual Reports for the Cardiff DWS & Dyno DWS, to be true and accurate on behalf of the Municipality.

That Council receive and accept the Public Works Monthly Update as submitted by the Public Works Manager, for information purposes only.

That Council receive and accept the report titled "Property Lease Agreement – Municipality of Highlands East and Tristar Electric Inc." as prepared by the Public Works Manager, and; That Council agrees in principle to enter into a lease agreement with Tristar Electric Inc. for the rental of a portion of the land located at 19897 Hwy. 118 (Public Works Garage) for a period of six months, and; That the lease agreement shall be executed on behalf of the Municipality by the Mayor and Clerk at a future meeting of Council, contingent upon all lease conditions being fulfilled and mutually agreed upon by both parties.

That Council receive and accept the Information Technology - February, 2026 operations report, as submitted by the Deputy Treasurer, for information purposes only.

That Council receive and accept the Finance Department February 2026 General Accounts Report in the amount of $429,279.52 as information only.

That Council receive and accept the 2025 Council & Committee Remuneration and Expenses Report as per Section 284 (1) of the Municipal Act, 2001 as submitted by the CAO/Treasurer.

That Council receive and accept the 2026 Budget Report as submitted by the CAO/Treasurer and further; That Council approves the Budget Estimates and Tax Rate Bylaws at this meeting.

That Council receive and accept the CAO Monthly Report - March, 2026 as submitted by the CAO/Treasurer, as information only.

That Council receive and accept the Human Resources Monthly Report - March 2026 as submitted by the HR/Payroll Coordinator, for information purposes only.

That Council receive and accept the report " Use of Corporate Resources for the 2026 Municipal and School Board Elections" as submitted by the Municipal Clerk for information and further; That Council approves the bylaw and policy for Use of Corporate Resources during the 2026 Municipal and School Board election at this meeting.

That Council receive and accept the Planning Department February 2026 Operations Report, as submitted by the Planning Technician, as information only.

That Council receive and accept this report and the recommendation in this report to declare surplus and approve the bylaw to Stop Up, Close and Convey the original shore road allowance at this meeting for; Applicant: Van Leeuwen Description of Land: Con. 15, Pt. Lot 12, 1366 Before Long Lane, Koshlong Lake, Roll # 4601-903-000-19800-0000.

That Council receive and accept this report and the recommendation in this report to declare surplus and approve the bylaw to Stop Up, Close and Convey the original shore road allowance at this meeting for; Applicant: Gedney Description of Land: Con. 15, Lot 11, 1501 Rockcliff Dr., Koshlong Lake, Roll # 4601-903-000-17900-0000.

That Council receive and accept the report, "Request for Shoreline Lot Line Projection Alteration - 1129 Kinnear Road (Lands of Shantz-Jones)" from the Planning Technician as information; And further that Council choose Option 1, being: Council authorizes a minor adjustment and enlargement to the shore road disposition as part of the shoreline road allowance purchase to include the existing shoreline storage shed and emergency pump house, subject to the submission of a revised reference plan providing a maximum setback of 0.3 metres from the new lot line abutting the encroaching building and further said building shall be recognized by the zoning bylaw amendment as a non-habitable storage building and pumphouse, as amended.

That Council come out of the Regular Meeting of Council at 10:47 am for the scheduled Public Planning Meeting and it be declared open to discuss the following bylaw amendments made under Section 34 of the Planning Act, R.S.O 1990, cp 13 as amended pertaining to Applicants: Dowdall, Ste. Marie and Cecchetto.

That Council for the Municipality of Highlands East receive and accepts the planning reports pertaining to Dowdall, Ste. Marie and Cecchetto and; That the zoning bylaw amendment pertaining to Dowdall be

That Council adjourn the Public Planning Meeting at 11:10 am and; That Council reconvene to the Regular Meeting of Council.

That Council receive and file the resolutions from other municipalities/levels of government, as submitted for the Regular Meeting of Council, March 10, 2026.

That Council receive the correspondence as submitted at the March 10, 2026 Regular Meeting of Council.

That Council moves out of the Regular Meeting into the Closed Meeting in order to discuss a matters pertaining to 239: (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations;  Building Department (c) a proposed or pending acquisition or disposition of land by the municipality or local board;  Shore Road Allowance -Shantz - Jones (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;  Aboriginal Housing Services Corporation

That Council rise from the closed meeting and reports the following: Council discussed the items as stated within the Regular Meeting of Council agenda and directed the staff and officials to carry out all actions as approved in the March 10, 2026 Closed Meeting of Council.

That Bylaw's 2026-24, 25, 26, 27, 28, 29, 30, 31 and 32 (Agenda Item 14.14.1 to 14.9) be received, approved and enacted at this March 10, 2026 Regular Meeting.

That Bylaw #2026-33, being a bylaw to confirm the proceedings of Council at its Meeting of March 10, 2026 be received, approved and enacted.

That Council adjourn the March 10, 2026 meeting at 12:07 pm and; to meet again on March 24, 2026 at 9:30 a.m. for the Regular Meeting of Council pertaining to Short Term Rental Program and Bylaw Review.