Regular Meeting of Council

That the agenda for the Regular Meeting of Council of January 13, 2026 be approved as circulated.

That Council for the Municipality of Highlands East approves the Minutes of the Regular Council Meeting of December 9 and Special Council Meeting of December 11, 2025.

That Council receives the Building Department - Monthly Operations Report as submitted by the Chief Building Official, as information only.

That Council receive the monthly operations report for the By-Law Department as submitted by the By-Law Officer.

That Council accepts the Fire Department Monthly Operations Report for information as prepared by the Fire Chief.

That Council receive the Parks, Recreation and Facilities Monthly Report as submitted by the Property Supervisor as information only.

That Council receive the Environmental Monthly Report- January, 2026 as submitted by the Environmental Supervisor.

That Council receive the Public Works Monthly Update as prepared by the Public Works Manager for information purposes only.

That Council receive the Information Technology Monthly Report - January, 2026 as submitted by the Deputy Treasurer.

That the General Accounts for the month of December, 2025 in the amount of $2,078,918.90 be approved.

That Council receive the report Bylaw and 2026 Agreement - Shannon Olynyk, Cardiff Post Office Contractor for information as provided by the Municipal Clerk and; That Council approve the Bylaw and 2026 Lease Agreement at this meeting.

That Council receive the report Bylaw and Lease Agreement - Heritage Guild, Red Cross Outpost Historic House Museum for information as provided by the Municipal Clerk and; That Council approve the Bylaw and Lease Agreement at this meeting.

That Council receive the Chief Administration Officer Monthly Report- January, 2026 as submitted by the CAO/Treasurer.

That Council receive the Human Resources Monthly Report - January, 2026 as submitted by the HR/Payroll Coordinator.

That the Council for the Municipality of Highlands East appoints Dave Burton to the Crowe Valley Conservation Authority Board as the representative for Highlands East for the 2026 year.

That Council receive the Planning Department Update - December 2025 as prepared by the Planning Technician, as information.

That Council approves in principle an application to close and purchase the shoreline road allowance together with the original unopened road allowance which bisects the Shantz-Jones parcel and direct staff to forward to the Municipal Solicitor for circulation and further; That prior to rendering the unopened road allowance surplus to municipal needs and permitting the disposition of the shoreline and road allowance: 1. The applicants apply for and receive a zoning bylaw amendment to recognize the non-compliant location of the existing dwelling; 2. A bylaw officer and/or building inspector conduct a site/building inspection and provide a report to the Planning Department; and, 3. The applicants remove or relocate the shoreline accessory structure located in the shore road allowance encroaching over the proposed lot line.

That Council receives the report, "Request for Encroachment Agreement - Lands of Lloyd" as information; and Further that Council chooses Option 1, being the following: Council directs that they support the application in principle, subject to the following conditions: 1. The applicant apply for an entrance permit and 911 signage with the County of Haliburton. 2. A notice of the use of the road allowance be circulated to adjacent neighbours; 3. A plan of survey showing the portion of road allowance to be used be prepared and provided to Municipality of Highlands East; 4. The applicant provide proof of insurance with comprehensive liability for the use of the road allowance; 5. An agreement be brought forward for review and direction by the Council of the Municipality of Highlands East. The agreement will include: acknowledgement that the applicant shall not have exclusive use of the road allowance; requirements for the maintenance of appropriate signage; indemnification of the municipality against liability or claims arising from the construction on or use of the road allowance; insurance requirements; maintenance requirements; responsibilities with regard to the entrance permit; as well as any other conditions deemed prudent by the solicitor acting for the municipalities. 6. All of the above are at the expense of the applicant.

That Council come out of the Regular Meeting of Council at 10:30 am for the scheduled Public Planning Meeting and it be declared open to discuss the following bylaw amendments made under Section 34 of the Planning Act, R.S.O 1990, cp 13 as amended pertaining to Applicants: Fox and Gedney

That Council receive the planning reports for Fox and Gedney as provided by the Municipal Planner and; That Council approve the zoning bylaw amendment for Fox at today's meeting and; Furthermore That Council defer the zoning bylaw amendment pertaining to Gedney pending the completion of a site plan agreement.

That Council adjourn the Public Planning Meeting at 10:46 am and; That Council reconvene to the Regular Meeting of Council.

That Council receive and file the resolutions from other municipalities/levels of government, as submitted at the January 13, 2026 Regular Meeting of Council.

That Council receive the correspondence as submitted at the January 13, 2026 Regular Meeting of Council.

That Council moves out of the Regular Meeting into the Closed Meeting in order to discuss matters pertaining to 239: (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations;  Organization Human Resources Update  Public Works Department (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

That Council rise from the closed meeting and reports the following: Council discussed the items as stated within the Regular Meeting of Council agenda and directed the staff and officials to carry out all actions as approved in the January 13, 2026 Closed Meeting of Council.

That Bylaw' #'s 2026-01, 02, 03, 04, 05, 06, 07, and 08 (Section 14, 14.1 to 14.7) be received, approved and enacted at this January 13, 2026 Regular Meeting.

That Bylaw #2026-09, being a bylaw to confirm the proceedings of Council at its Meeting of January 13, 2026 be received, enacted, approved.

That Council adjourn the January 13, 2026 meeting at 12:25 pm and; to meet again on January 20, 2026 at 9:30 a.m. for the Special Meeting of Council for the purpose of the 2026 Capital Budget.