Regular Meeting of Council

That the agenda for the Regular Meeting of Council of September 9, 2025 be approved as circulated.

That Council for the Municipality of Highlands East approves the Minutes of the Regular Council Meeting of August 12, 2025.

That Council receives the Building Department - Monthly Operations Report- as submitted by the Chief Building Official, as information only.

That Council receives the monthly operations report for the By-law Department as submitted by the By-law Officer.

That Council receives the report "Short Term Rental Licensing Report - August 2025" from the Director of the Short Term Rental Licensing Program.

That Council receives the Planning Department Update - August 2025 as prepared by the Junior Planner, as information.

That Council approves in principle an application to close and purchase the shoreline road allowance from Davari and direct staff to forward to the Municipal Solicitor for circulation and further; That prior to rendering the land surplus to municipal need and permitting the disposition of the shoreline: 1. The applicants provide an up-to-date plan of survey of the shoreline road allowance in accordance with the Shoreline Disposition Policy for staff review; 2. The applicants apply for and receive a zoning by-law amendment to recognize any non-compliance with the Municipality's Zoning By-law, if required.

That Council approves in principle an application to close and purchase the shoreline road allowance from Gallagher and Ruhl and direct staff to forward to the Municipal Solicitor for circulation; That Council renders the land in front of 1072 Edith Crescent surplus to Municipal need.

That Council approves in principle an application to close and purchase the shoreline road allowance from Balgopal and direct staff to forward to the Municipal Solicitor for circulation and further; That prior to rendering the land surplus to municipal need and permitting the disposition of the shoreline: 1. The applicants provide an up-to-date plan of survey of the shoreline road allowance in accordance with the Shoreline Disposition Policy for staff review; 2. A by-law officer attends site and provides a report to Planning staff.

That Council approves in principle an application to close and purchase the shoreline road allowance from Camp Can Aqua Inc. and direct staff to forward to the Municipal Solicitor for circulation; That prior to rendering the land surplus to municipal need and permitting the disposition of the shoreline: 1. A by-law officer attends site and provides a report to Planning staff; 2. The applicants bring any unpermitted or non-compliant structures into compliance with the Municipality's Zoning By-law.

That Council approves in principle an application to close and purchase the shoreline road allowance from 2784897 Ontario Inc. and direct staff to forward to the Municipal Solicitor for circulation and further; That prior to rendering the land surplus to municipal need and permitting the disposition of the shoreline: 1. The applicants provide an up-to-date plan of survey of the shoreline road allowance in accordance with the Shoreline Disposition Policy for staff review; 2. A by-law officer attends site and provides a report to Planning staff; 3. The applicants apply for and receive a zoning by-law amendment to recognize any non-compliance with the Municipality's Zoning By-law, if required.

That Council receives this report and accepts the recommendation in this report to pass a Deeming By-law at this meeting for; Applicants: Clare Rayner Lots 190 and 201, Registered Plan 368, Township of Cardiff being 41 Hemlock Street (401-000-35300) and a vacant lot fronting on Monck Road (401-000-34400).

That Council receive the report, "Fulfillment of Consent Conditions - Thatcher" as prepared by the Junior Planner and further; That Council authorize the execution of a by-law to accept a road widening and daylighting easement in fulfillment of conditions 7 and 9 of Consent H-045/23.

That Council receive the report, "Execution of Severance Agreement - Thatcher" as prepared by the Junior Planner and further; That Council authorize the execution of a by-law to enter into a severance agreement in fulfillment of condition 12 of Consent H-045/23.

That Council receive the report, "Request for Concurrence - Rogers Telecommunications Tower Site C8507 (Highway 118 - Cardiff)" from the Junior Planner as information and further; That Council direct the Chief Administrative Officer/Treasurer to sign a letter of concurrence to Innovation, Science and Economic Development Canada for Site C8507.

That Council accepts this report as submitted by the Fire Chief, as information only.

That Council receives the Parks, Recreation and Facilities Monthly Report as submitted by the Property Supervisor as information only.

That Council receives the Environmental Monthly Report- September, 2025 as submitted by the Environmental Supervisor.

That Council receives the August 2025 Economic Development Report as information only.

That Council receives the Public Works Monthly Update as prepared by the Public Works Manager for information purposes only.

That Council receives this report, Haliburton County - 2025/2026 Winter Maintenance Agreement and further; That Council authorizes an agreement between Highlands East and the County of Haliburton to be signed on behalf of the Municipality by the Mayor and Clerk at a future meeting.

That Council receives report RFP-07-2025: Processing of Construction and Demolition Materials as prepared by the Public Works Manager and further; That Council award RFP-07-2025: Processing of Construction and Demolition Materials in the amount of $103,260.00 plus applicable taxes to Sittler Grinding Inc. and further; That Council directs staff to enter into an agreement with Sittler Grinding Inc. authorizing the Mayor and Clerk to execute at a future meeting.

That Council receives the report, Use of Reserve Funds for Purchase of a Tandem Vehicle- Public Works, as submitted by the Public Works Manager and further; That Council authorizes the use of reserve funds from the Roads reserve in the amount of $340,000 for the purchase of one tandem vehicle, and; That the monies utilized for this purchase be allocated back to the Roads reserve to form part of the 2026 and 2027 budget.

That Council receives the report Discontinuation of Maintenance Services on Private and Non-Municipal Lands as submitted by the Public Works Manager and; That Council Directs staff to continue winter maintenance on both private and Crown owned lands for the 2025/2026 year and; Furthermore directs staff to enter into appropriate memorandum of understanding or maintenance agreements with these landowners that includes the appropriate insurance in the amount of up to ($5,000,000.00) Five Million in Commercial Liability and Furthermore That Council reviews the program in 2026, as amended.

That the General Accounts for the month of July & August, 2025 in the amount of $3,469,719.64 be approved.

That Council receive the report, 2026 Municipal Election Voting Services as provided by the Municipal Clerk, as information and further; That the municipality enter into an agreement with Voatz Canada Inc. at a future meeting to provide election services and; That the cost to conduct the 2026 Municipal Election be allocated within the 2026 Budget.

That Council receive the Administration Monthly Report- September, 2025 as submitted by the CAO/Treasurer.

That the Council for the Municipality of Highlands East receive the resolutions from the Town of Cobalt, Township of Terrace Bay and Brudenell, Lyndock and Raglan pertaining to the exemption to the proposed mandatory firefighter certifications requirements and ratifies as follows: Whereas the Ontario Government has enacted O. Reg. 343/22, establishing mandatory certification requirements for firefighters under the Fire Protection and Prevention Act, 1997; And Whereas Council for the Municipality of Highlands East acknowledges the importance of standardized firefighter training and safety; And Whereas these mandatory certification requirements pose significant challenges for small, rural and northern municipalities due to limited financial and training resources, geographical barriers and reliance on volunteer fire departments; And Whereas the implementation of these requirements without exemptions, additional flexibility or support may negatively impact the municipality ability to recruit and retain volunteer firefighters and provide adequate fire protection to its residents; Now Therefore It Be Resolved That Council for the Corporation of the Municipality of Highlands East formally opposes the mandatory firefighter certification requirements as currently outlined in O. Reg. 343/22; without there being some exemptions and; And Further That this resolution be forwarded to the Solicitor General, Premier of Ontario, MPP Laurie Scott, the Fire Marshal, and AMO.

That Council receive and files the resolutions from other municipalities/levels of government from the Regular Meeting of Council, September 9, 2025.

That Council receive and files the correspondence from other municipalities/levels of government from the Regular Meeting of Council, September 9, 2025.

That Council moves out of the Regular Meeting into the Closed Meeting in order to discuss matters pertaining to 239: (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

That Council rise from the closed meeting of September 9, 2025 and reports the following: Council discussed the items as stated within the Regular Meeting of Council agenda and Council directed staff to implement the pay equity grid maintenance and; Furthermore That the bylaw with the pay equity grid will come forward at the next regular meeting of council for approval.

That Bylaw # 2025-63, being a bylaw for to deem the land described as Part of Lot 5, Concession 5 in the Geographic Township of Glamorgan, as part of the road system at the September 9, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That Bylaw # 2025-64, being a bylaw to execute a severance agreement between the Municipality of Highlands East and Kevin Thatcher at the September 9, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That Bylaw # 2025-65, being a bylaw to deem Lots 190 and 201, Registered Plan 368, Township of Cardiff, Highlands East to not be a lot on a registered plan of subdivision at the September 9, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That Bylaw # 2025-66, being a bylaw to authorize an amending agreement to Bylaw 2021-89 at the September 9, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That Bylaw #2025-67, being a bylaw to confirm the proceedings of Council at its Meeting of September 9, 2025 be enacted, approved, and signed with the corporate seal attached.

That Council adjourn the September 9, 2025 meeting at 12:28 pm and; to meet again on October 7, 2025 at 9:30 a.m. for the Special Meeting of Council for the purpose to hold a planning hearing regarding Centre Lake.