Regular Meeting of Council

That the agenda for the Regular Meeting of Council of May 13, 2025 be approved as circulated.

That Council for the Municipality of Highlands East approves the Minutes of the Regular Council Meeting of April 8, 2025.

That the Council for the Municipality of Highlands East receive the presentation given by Scott Ovell, County of Haliburton and Sean Kelly and Tatijana Vukovic of pl.ural pertaining to the County of Haliburton, Wayfinding Strategy Update at this May 13th, 2025 Regular Meeting.

That Council come out of the Regular Meeting of Council for the scheduled Public Planning Meeting and it be declared open to discuss the following bylaw amendments made under Section 34 of the Planning Act, R.S.O 1990, cp 13 as amended pertaining to Applicants: McCracken, Begin, Dias/Menis and Legge Scientific.

That Council adjourn the Public Planning Meeting at 10:44 AM and; That Council reconvene to the Regular Meeting of Council.

That the Municipality of Highlands East having held a public meeting in accordance with Section 34 of the Planning Act and having heard and considered all comments received, Council approves the following recommendation from Planning Staff: That the reports pertaining to RZ-05-2025 (McCracken), RZ-06-2025 (Begin), RZ-08-2025 (Dias) and RZ-09-2025 (Legge Scientific) be received and; Furthermore Council approves the zoning by-law amendments for these applications at this meeting of May 13, 2025.

That Council receives the Planning Department Update - April, 2025 as prepared by the Junior Planner, as information.

That Council receives this report and accepts the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance and deeming by-law at this meeting for; Applicant: Mahut, Peter Part of the Original Shore Road Allowance in front of Lot 6, Concession 15, Township of Glamorgan, Municipality of Highlands East, County of Haliburton, Koshlong Lake, 1041 Solitude Ln, Roll # 4601-903-000-11700. And that the by-laws shall not be registered until the property has been brought into compliance with the Municipality's zoning bylaw, as amended.

That Council receives the Building Department - Monthly Operations Report- as submitted by the Chief Building Official, as information only.

That Council receives the monthly operations report for the By-law Department as submitted by the By-law Officer.

That Council receives the report "Short Term Rental Licensing Report - April 2025" from the Director of the Short Term Rental Licensing Program.

That Council receives the Fire Department Monthly Operations Report for information, as submitted by the Fire Chief.

That Council receives the Firefighter Appointment Report as submitted by the Fire Chief and further; That Council appoint the following to the roster for a 12 month probationary period: 1. Scott Muirhead to Station 3. 2. Alexander Maddock to Station 4. 3. Gerry Solmes to Station 4.

That Council receives this Fire Protection Grant Update Report as information as submitted by the Fire Chief and further; That Council direct staff to provide the necessary documents to the Province of Ontario as represented by the Office of the Fire Marshal to receive the additional funds.

That Council receives the Parks, Recreation and Facilities Monthly Report as submitted by the Property Supervisor as information only.

That Council receive the report " BAO Approved Cemetery By-law as provided by the Municipal Clerk and further; That Council approve the Cemetery By-law at this meeting.

That Council receives the Environmental Monthly Report- May, 2025 as submitted by the Environmental Supervisor.

That Council receives the Public Works Monthly Update as prepared by the Public Works Manager for information purposes only.

That Council receive the 2025 Public Works Buildings Roof Insulation and Repair and/or Replacement report as prepared by the Public Works Manager and further; That Council award RFP-02-2025 Public Works Buildings Roof Insulation and Repair and/or Replacement to J.G. Fitzgerald & Sons Ltd. of North Bay, Ontario in the amount of $109,185.00 plus applicable taxes and further; That Council directs staff to enter into an agreement with J.G. Fitzgerald & Sons Ltd. authorizing the Mayor and Clerk to execute this agreement at today's meeting.

That Council receives the ASHIP Municipal Fibre Project Report as prepared by the Public Works Manager for information purposes only.

That Council receives the Haliburton County Road Supervisors Association and Bancroft and District Road Supervisors Association Truck Roadeo Report as prepared by the Public Works Manager for information purposes only.

That Council receives the April 2025 Economic Development Report as information only.

That the General Accounts for the month of March and April, 2025 in the amount of $2,713,620.07 be approved.

That Council receives the report, 1st Quarter Financial Statements as submitted by the CAO/Treasurer.

That Council receives staff report Regulation 284/09 Budget Matters - Expenses as prepared by the CAO/Treasurer.

That Council receives the report "Application for Write Off of Uncollectible Taxes" as prepared by the Tax Collector and further; That Council approves the reductions of taxes for the properties listed on the attached schedule for 2023 and 2024 pertaining to section 357.

That Council receive the Administration Monthly Report- May, 2025 as submitted by the CAO/Treasurer.

That Council receive the Integrity Commissioner 2024 Annual Report as provided by Mr. Tony Fleming of Cunningham, Swan, Carty, Little & Bonham LLP (Cunningham Swan LLP), for information purposes only.

That the Council for the Municipality of Highlands East receive correspondence from the Bancroft OPP Detachment Board and ; That Kimberly McMunn who was previously appointed to the Police Services Governance Board for the Bancroft Detachment has resigned and; That the Council for the Municipality of Highlands East approves the following recommendation as provided by the Bancroft OPP Detachment Board: Be It Resolved That The Bancroft OPP Detachment Board approve Melissa St Pierre, Executive Director of Maggie’s Resource Centre of North Hastings to be a member of the Police Services Governance Board for the Bancroft Detachment.

That the Council receive the correspondence from Prince Edward-Lennox & Addington Social Services and the Town of Cobourg regarding Ontario Works Financial Assistance Rates and; That the Council for the Municipality of Highland East supports the resolution and ratifies the following: 1. Increase Ontario Works rates to match the ODSP rate increases that have already been made and be indexed to inflation; 2. Commit to ongoing cost of living increases above and beyond the rate of inflation to make up for the years they were frozen; Furthermore that a copy of this resolution be sent to the Minister of Children, Community, and Social Services, the Minister of Health, the Minister of Municipal Affairs and Housing, the Association of Municipalities of Ontario, and the Ontario Municipal Social Services Association.

That Council receive and files the resolutions from other municipalities/levels of government from the Regular Meeting of Council, May 13, 2025.

That Council receive and files the correspondence of the May 13, 2025 Regular Meeting of Council.

That Council moves out of the Regular Meeting into the Closed Meeting in order to discuss matters pertaining to 239: (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

That Council rise from the closed meeting and reports the following: Council discussed the items as stated within the Regular Meeting of Council agenda and directed the staff and officials to carry out all actions as approved in the May 13, 2025 Closed Meeting of Council.

That By-law # 2025-27, being a by-law for the shoreline purchase by Mahut at the May 13, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2025-28, being a by-law for the deeming of land for Mahut at the May 13, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2025-29, being a by-law for the rezoning of McCracken at the May 13, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2025-30, being a by-law for the rezoning of Begin at the May 13, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2025-31, being a by-law for the rezoning of Dias Menis at the May 13, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2025-32, being a by-law for the rezoning of Legge Scientific at the May 13, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2025-33, being a by-law for to authorize the agreement between GHD Digital and the Municipality of Highlands East for website hosting services at the May 13, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2025-34, being a by-law for the authorization of a Payment Transfer Agreement for the purpose of the fire grant between His Majesty the King and the Municipality of Highlands East at the May 13, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2025-35, being a by-law for to appoint Kailynn Sikma as Septic Inspector for the Municipality of Highlands East at the May 13, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2025-36, being a by-law for to authorize an agreement between the Municipality of Highlands East and J.G Fitzgerald & Sons Ltd. at the May 13, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2025-37, being a by-law for to approve the Cemetery Policy and Schedules authorized by The Bereavement Authority of Ontario at the May 13, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2025-38, being a by-law to confirm the proceedings of Council at its Meeting of May 13, 2025 be enacted, approved, and signed with the corporate seal attached.

That Council adjourn the May 13, 2025 meeting at 1:38 AM and; to meet again on June 17, 2025 at 9:30 a.m. for the Special Meeting of Council for the purpose of Operations and Planning Matters.