Regular Meeting of Council

That the agenda for the Regular Meeting of Council of April 8, 2025 be approved as circulated.

That Council for the Municipality of Highlands East approves the Minutes of the Regular Council Meeting of March 11, 2025.

That Members of Council for the Municipality of Highlands East receive the presentation by Baker Tilley, auditor for the municipality and; That Council approves the Corporation of the Municipality of Highlands East's 2023 Financial Statements and authorizes the Mayor and CAO/Treasurer to sign the Management's Responsibility for the Consolidated Financial Statements.

That Council receives the Building Department - Monthly Operations Report- as submitted by the Chief Building Official, as information only.

That Council receives the monthly operations report for the By-law Department as submitted by the By-law Officer.

That Council receives the report "Short Term Rental Licencing Report - March 2025" from the Director of the Short Term Rental Licencing Program.

That Council accepts this Fire Department Monthly Operations Report as information, as submitted by the Fire Chief.

That Council receives the Fire Department Response Fees Recovery report as prepared by the Fire Chief and further; That Council approves entering into an agreement with Fire Marque to allow for Fire Department cost recovery for insured perils and further; That the bylaw and agreement be brought forward at today's meeting, as amended.

That Council receive the Parks, Recreation and Facilities Monthly Report as submitted by the Property Supervisor as information only.

That Council receives the Environmental Monthly Report- April, 2025 as submitted by the Environmental Supervisor.

That Council receives the Public Works Monthly Update as prepared by the Public Works Manager for information purposes only.

That Council receives the report Public Works Department Surplus- 2014, Chevrolet Silverado 1/2 ton as prepared by the Public Works Manager and further; That Council declare the 2014 Chevrolet Silverado 1/2 ton as surplus.

That Council receives report Updated Council Remuneration Bylaw as prepared by the CAO/Treasurer and further; That the Council Remuneration By-Law, being a by-law to establish remuneration rates for Members of Council be passed and enacted at this meeting.

That Council receive the Administration Monthly Report- April, 2025 as submitted by the CAO/Treasurer.

That Council receives the Planning Department Update - March, 2025 as prepared by the Junior Planner, as information.

That Council receives the report, "Request for Encroachment Agreement - Mitchell" as prepared by the Junior Planner for information and further; That Council directs staff to enter into a simplified encroachment agreement with Kelly and Michael Mitchell in accordance with s. 27 of By-law 2024-36 (A Policy to Govern the Use of Municipal Land).

That Council receives the report, "Request to proceed with shoreline road allowance purchase - Lands of Fiddler" as information and further; That Council directs staff to forward the application to Bishop and Rogers, Devry, Smith, Frank for processing and; That Council shall render the shoreline road allowance surplus once the following conditions have been satisfied: 1. The applicant has applied for a site plan agreement under s. 41 of the Planning Act to address exterior design, the maintenance of shoreline vegetation, and landscaping. The agreement shall include provisions for the partial demolition of the guest cabin and rehabilitation of the structure to be retained. 2. The applicant has had a qualified septic inspector inspect the existing septic system for the cabin and provided a report on its functionality and suitability of the existing system to serve the guest cabin, to be reviewed and cleared by the Chief Building Official. 3. The applicant has applied for and received an amendment to the zoning by-law for the subject property to recognize a single storey 47.7 sq. m. guest cabin, as well as its setback to the high water mark of Ted's Lake.

That Council come out of the Regular Meeting of Council for the scheduled Public Planning Meeting and it be declared open to discuss the following bylaw amendments made under Section 34 of the Planning Act, R.S.O 1990, cp 13 as amended pertaining to Applicants: Blysniuk, and Froelich

That Council adjourn the Public Planning Meeting at 11:06 am and; That Council reconvene to the Regular Meeting of Council.

That having held a public meeting in accordance with Section 34 of the Planning Act and having heard and considered all comments received, Council approves the following recommendations from Planning Staff, those being: That the report pertaining to RZ-02-2025 (Blysniuk) be received and Council approve the zoning by-law amendment for this application at this meeting of April 8, 2025. That the report pertaining to RZ-04-2025 (Froelich) be received and Council approve the zoning by-law amendment for this application at this meeting of April 8, 2025.

That Council receive and files the resolutions from other municipalities/levels of government from the Regular Meeting of Council, April 8, 2025.

That Council receive and files the correspondence of the April 8, 2025 Regular Meeting of Council.

That Council moves into Closed Meeting in order to discuss matters pertaining to: 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations;  Union Matters - Public Works Department (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

That Council rise from the closed meeting and reports the following: Council discussed the items as stated within the Regular Meeting of Council agenda and directed the staff and officials to carry out all actions as approved in the April 8, 2025 Closed Meeting of Council.

That By-law #2025-19, being a rezoning by-law for Froelich at the April 8, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2025-20, being a rezoning by-law for Blysniuk at the April 8, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2025-21, being a by-law to authorize the acquisition of land pertaining to Grills at the April 8, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2025-22, being a by-law for to regulate waste disposition at municipal landfill sites at the April 8, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2025-23, being a by-law for to authorize an agreement for service between the Municipality of Highlands East and Fire Marque at the April 8, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2025-24, being a by-law for to establish the rates of remuneration and expense allowance for Members of Council at the April 8, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2025-25, being a by-law for to authorize the use of alternative voting methods (internet and telephone) for the 2026 Municipal and School Board Election at the April 8, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2025-07-Amended, being a by-law for to establish user fees and charges for services and activities provided by the Municipality of Highlands East at the April 8, 2025 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2025-26, being a by-law to confirm the proceedings of Council at its Meeting of April 8, 2025 be enacted, approved, and signed with the corporate seal attached.

That Council adjourn the April 8, 2025 meeting at 12:10 pm and; to meet again on May 13, 2025 at 9:30 a.m. for the Regular Meeting of Council.