Regular Meeting of Council

That the agenda for the Regular Meeting of Council of November 12, 2024 be approved as circulated.

That Council for the Municipality of Highlands East approves the Minutes of the Regular and Special Council Meetings of October 8, 2024.

That Council for the Municipality of Highlands East receive the delegation as presented by Chair, Nancy Wright-Laking and Executive Director, Tina Jackson on behalf of the Central Food Network, at the November 12, 2024 Regular Meeting of Council.

That Council for the Municipality of Highlands East receive the delegation regarding the Proposed Cardiff Development by Steve Tunks of Teska Development at the November 12, 2024 Regular Meeting of Council, and; That the development be sent to staff for review, as amended.

That Council for the Municipality of Highlands East receive the delegation as presented by Charlie Atkinson regarding the request for maintenance of Lewis Road at the November 12, 2024 Regular Meeting of Council.

That the Council for the Municipality of Highlands East receive the delegation as presented by Scott Ovell, Director of Economic Development and Tourism/Deputy CAO, Haliburton County regarding the Short Term Rentals Appeals Committee as information and; That council support the “Transfer of Powers” by-law, Schedule A as attached to staff report EDT-01-2024 and; That Council support the ‘Consent Resolution’, Schedule B as attached for the delegation of authority to Haliburton County to function as the STR Appeal Committee on their behalf regarding the creation and authority of a Short Term Rental Appeals Committee.

That Council come out of the Regular Meeting of Council for the scheduled Public Planning Meeting and it be declared open to discuss the following bylaw amendments made under Section 34 of the Planning Act, R.S.O 1990, cp 13 as amended pertaining to Applicants: Robitaille and Grylls

That Council adjourn the Public Planning Meeting at 11:18 AM and; That Council reconvene to the Regular Meeting of Council.

That having held a public meeting in accordance with Section 34 of the Planning Act and having heard and considered all comments received, Council approves the following recommendations from Planning Staff, those being: That the report pertaining to RZ-19-2024 (Grylls) be received and Council approve the zoning by-law amendments for these applications at this meeting of November 12, 2024. That the report pertaining to RZ-17-2024 (Robitaille) be received and Council defer consideration of a zoning by-law amendment until such a time as the applicants have removed the shoreline guest cabin and executed a site plan agreement with the Municipality.

That Council receives the Planning Department Update - October as prepared by the Junior Planner as information.

That Council approves in principle an application to close and purchase the shoreline road allowance from Brenda and David Pratt and directs staff to forward the application to Bishop & Rogers Devry Smith Frank LLP for processing and further; That Council renders the dryland portion of the shoreline road allowance in front of 1056 Point Trail surplus and furthermore; That the final closure and conveyance of this portion of shoreline road allowance shall not be completed until the landowners have: 1. Brought the shed located on the shoreline road allowance in front of their ownership into compliance with the Zoning By-law; 2. Resolved any compliance concerns to the satisfaction of the Building and Planning Departments at Highlands East.

That Council approves in principle an application to close and purchase the shoreline road allowance from Dave and Heather Northey and furthermore; That the application not be forwarded to the Municipality's solicitor until the landowners have: 1. Provided a copy of a survey illustrating the location of the structures on the lot in relation to the shoreline road allowance to be purchased to the Planning Department. 2. Applied for and received planning relief to resolve any resultant zoning compliance issues for structures located within the minimum water setback for Paudash Lake.

That Council approves in principle an application to close and purchase the shoreline road allowance from Julie Pelletier and Andre Valiquette and directs staff to forward the application to Bishop & Rogers Devry Smith Frank LLP for processing and further; That Council renders the dryland portion of the shoreline road allowance in front of 1998 Alsop Road surplus and furthermore; That the final closure and conveyance of this portion of shoreline road allowance shall not be completed until the landowners have: 1. Brought the canoe rack located on the shoreline road allowance in front of their ownership into compliance with the Zoning By-law; 2. Removed the pit privy that encroaches onto the neighbouring property. 3. Resolved any compliance concerns to the satisfaction of the Building and Planning Departments at Highlands East.

That Council approves in principle an application to close and purchase the shoreline road allowance from Janet Begin and directs staff to forward the application to Bishop & Rogers Devry Smith Frank LLP for processing and further; That Council renders the dryland portion of the shoreline road allowance in front of 1344 Before Long Lane surplus and furthermore; That the final closure and conveyance of this portion of shoreline road allowance shall not be completed until the landowners have: 1. Brought the decking located on the shoreline road allowance in front of their ownership into compliance with the Zoning By-law; 2. Resolved any compliance concerns to the satisfaction of the Building and Planning Departments at Highlands East.

That Council receives this report and accepts the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance at this meeting for; Applicant: Gedney, David and Joanne Part of the Original Shore Road Allowance in front of Lot 11, Concession 15, Geographic Township of Glamorgan, Koshlong Lake, 1501 Rockcliff Dr, Roll # 4601-903-000-17900-0000. And that the by-law shall not be registered until the property has been brought into compliance with the Municipality's zoning bylaw.

That Council receives the report, "Request to Investigate - Bridge over Lambs Creek" from the Junior Planner as information and further; That Council directs staff to investigate the legal status of the bridge property, including consultation with the municipal solicitor, if required, and further; That in the interim, this site be posted as closed for public access.

That Council receive the report, "Request for Concurrence - Rogers Telecommunications Tower Site C8700 (Sucie Road)" from the Junior Planner as information and further; That Council direct the Chief Administrative Officer/Treasurer to sign a letter of concurrence to Innovation, Science and Economic Development Canada for Site C8700.

That Council receives the Report "Lease Agreement - Rogers Communication Inc. " as prepared by the Junior Planner as information and further; That Council consents to the lease agreement, and directs the Mayor and Clerk to execute the lease and owner authorization as required.

That Council receives the Building Department - Monthly Operations Report- as submitted by the Chief Building Official, as information only.

That Council receive the report Accessibility Ramp at the Building Department- Increase Transfer from Reserve as prepared by the CBO and further; That Council approves an increase in the transfer from reserve to $35,000 from the initial $20,000.00 budgeted towards the Accessibility Ramp and Water tap relocation at the Building Department Office.

That Council receives the monthly operations report for the By-law Department as submitted by the By-law Officer.

That Council accepts the "Fire Department Monthly Operations Report" as information, as submitted by the Fire Chief

That Council receive this report, Emergency Management Program 2024- as submitted by the Municipal Clerk and further; That Council approve the Emergency Management Program Plan consisting of the Emergency Response Plan and the Terms of Reference for 2024 by by-law at this meeting.

That Council receive the Property and Facilities November 2024 Monthly Operations Report as submitted by the Property Supervisor, as information only.

That Council receive the Property and Facilities Reallocation of 2024 Budget Funds-Cemeteries as submitted by the Property Supervisor and further; That Council approve the reallocation of funds designated for the Gooderham Cemetery columbarium to complete GIS mapping of the Gooderham Cemetery.

That Council receive the Property and Facilities Reallocation of 2024 Budget Funds- Parks Capital as submitted by the Property Supervisor and further; That Council approves utilizing remaining funds from the Essonville Church project towards the replacement of an overhead garage door at the Parks and Recreation works garage.

That Council receive the report " BAO Approved Cemetery By-law as provided by the Municipal Clerk and further; That Council approve the Cemetery By-law at this meeting.

That Council receives the Environmental Monthly Report- November, 2024 as submitted by the Environmental Supervisor.

That Council receives the Public Works Monthly Update as prepared by the Public Works Manager for information purposes only.

That Council receives this report, Haliburton County - 2024/2025 Winter Maintenance Agreement and further; That Council authorizes an agreement between Highlands East and the County of Haliburton to be signed on behalf of the Municipality by the Mayor and Clerk at this meeting.

That Council receives the report Public Works- Surplus Trailer Approval as prepared by the Public Works Manager and further; That Council declare the following item as surplus:  2009 Tag-A-Long Float Trailer

That Council receives the report, Approval for Purchase of an Excavator- Public Works, as submitted by the Public Works Manager and further; That Council authorizes the purchase of an 8, tonne John Deer Excavator in the 2024 budget year through a transfer from reserve and further; That the monies utilized for this purchase be allocated back to the reserve to form part of the 2025 budget.

That Council receives the October 2024 Economic Development Report as information only.

That the General Accounts for the month of October, 2024 in the amount of $689,512.83 be approved.

That Council receives the report, 2024 3rd Quarter Financial Statements as submitted by the CAO/Treasurer.

That Council receive this letter and financial statement as provided by the Bancroft OPP Detachment Board as information; and That Council direct staff to remit the Municipality of Highlands East's portion of 1/8 member municipal contribution of $972.23 to the Bancroft O.P.P Detachment Board as requested, for the 2024 budget.

That Council for the Municipality of Highlands East receive the request for donation to the Santa Fund Committee pertaining to the Santa Event being held on December 8, 2024 and; That Council provide direction to staff regarding the donation request with the following options: 1. Council approves the donation of $200.00 dollars to the Santa Fund Committee 2024 or 2. Council does not approve the donation of $200.00 dollars to the Santa Fund Committee 2024.

That Council receive the Administration Monthly Report- November, 2024 as submitted by the CAO/Treasurer.

That Council receive the Municipal Office Design RFP report as prepared by the CAO/Treasurer and further; That Council approves an agreement between the Municipality and Bell+Associates and directs the Mayor and CAO/Treasurer to execute at today's meeting.

That the Council for the Municipality of Highlands East received correspondence from the Township of North Kawartha pertaining to the Highway 28 Mayor's Coalition and; That the Mayor for the Municipality of Highlands East is a member of the Highway 28 Mayor's Coalition and; That the Council for the Municipality of Highlands East is in full support of the letter that has been provided by the Township of North Kawartha, Mayor Amyotte with respect to requiring greater safety for the provincial Highway 28 and; That this resolution and letter provided by North Kawartha be sent to the Minister of Transportation, MPP and the Township of North Kawartha.

That the Municipality of Highlands East supports the Ontario Good Roads Association with their efforts in the creation of an Ontario Rural Road Safety Program and approves the following; Whereas official statistics from the Government of Ontario confirm that rural roads are inherently more dangerous than other roads; And Whereas, despite only having 17% of the population, 55% of the road fatalities occur on rural roads; And Whereas, rural, northern, and remote municipalities are fiscally strained by maintaining extensive road networks on a smaller tax base; And Whereas, preventing crashes reduces the burden on Ontario’s already strained rural strained health care system; And Whereas, roadway collisions and associated lawsuits are significant factors in runaway municipal insurance premiums. Preventing crashes can have a significant impact in improving municipal risk profiles; Therefore Be It Resolved That the Municipality of Highlands East requests that the Government of Ontario take action to implement the rural road safety program that Good Roads has committed to lead. It will allow Ontario's rural municipalities to make the critical investments needed to reduce the high number of people being killed and seriously injured on Ontario’s rural roads; and Further That a copy of this resolution be forwarded to Premier Doug Ford, Hon. Prabmeet Sarkaria, Minister of Transportation, Hon. King Surma, Minister of Infrastructure, Hon. Rob Flack, Minister of Agriculture, Hon. Lisa Thomp

That Council receive and files the resolutions from other municipalities/levels of government from the Regular Meeting of Council, November 12, 2024.

That Council receive and files the correspondence of the November 12, 2024 Regular Meeting of Council.

That By-law # 2024-97, being a by-law for the Rezoning Amendment for MacDonald at the November 12, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-98, being a by-law for the Rezoning Amendment for Clegg/Longworth at the November 12, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-100, being a by-law for the Rezoning Amendment for Grylls at the November 12, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-101, being a by-law for the purchase of the Shoreline Road Allowance for Gedney at the November 12, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-102, being a by-law for to authorize a Lease Agreement between Rogers Communications Inc. and the Municipality of Highlands East at the November 12, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-103, being a by-law for to authorize the execution of a Winter Maintenance Services Agreement between the Municipality of Highlands East and the County of Haliburton at the November 12, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-104, being a by-law for to authorize the Emergency Management Program, Emergency Response Plan and to meet all other criteria for the 2024 compliance requirements at the November 12, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-105, being a by-law for to authorize the rules and regulations to govern the operation of cemeteries within the Municipality of Highlands East at the November 12, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-106, being a by-law for to authorize the execution of a Contract between the Municipality of Highlands East and Bell and Associates Architecture for the Municipal Office Design (RFP 05-2024) at the November 12, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2024-107, being a by-law to confirm the proceedings of Council at its Meeting of November 12, 2024 be enacted, approved, and signed with the corporate seal attached.

That Council adjourn the November 12, 2024 meeting at 1:49 PM and; to meet again on November 26, 2024 at 9:30 a.m. for the purpose to visit all fire halls within Highlands East.