Regular Meeting of Council

That the agenda for the Regular Meeting of Council of July 9, 2024 be approved as circulated.

That Council for the Municipality of Highlands East approves the Minutes of the Special Council Meeting of June 4, 2024, as amended.

That Council receive the delegation as presented by Sarah Groves, Account Manager, and Victoria Anderlich, Account Support Coordinator, Zone 5 for the Municipal Property Assessment Corporation at this July 9, 2024 Regular Meeting of Council, as amended.

That the Council for the Municipality of Highlands East receive the IT Digital Strategy presentation and report from Ben Perry of Perry Consulting Group at the July 9, 2024 Regular Meeting of Council and; That Council endorse the principles outlined in the IT Digital Strategy Report.

That Council for the Municipality of Highlands East receive the delegation provided by Agnes Wojewoda regarding winter maintenance for Minnicock Lake Road at the July 9, 2024 Regular Meeting of Council.

That Council come out of the Regular Meeting of Council for the scheduled Public Planning Meeting and it be declared open to discuss the following bylaw amendments made under Section 34 of the Planning Act, R.S.O 1990, cp 13 as amended pertaining to Applicants: Coi, D'Aigle et al, and Cannon.

That Council adjourn the Public Planning Meeting at 11:42 AM and; That Council reconvene to the Regular Meeting of Council.

That having held a public meeting in accordance with Section 34 of the Planning Act and having heard and considered all comments received, Council approves the following recommendations from the Municipal Planner, those being: That the reports pertaining to RZ-06-2024 (Coi) and RZ-07-2024 (D’Aigle et al) be received and Council approve the zoning by-law amendments for these applications at this meeting of July 9, 2024. That the report pertaining to RZ-08-2024 (Cannon) be received and Council refuse this application to amend the zoning by-law at this meeting of July 9, 2024.

That Council receives the Planning Department Update - June as prepared by the Junior Planner as information.

That Council approves in principle an application to close and purchase the shoreline road allowance from Philip Townley and directs staff to forward the application to Bishop & Rogers Devry Smith Frank LLP for processing; That Council renders the dryland portion of the shoreline road allowance in front of 1353 McGillivray Road surplus and; Furthermore, that the final closure and conveyance of this portion of shoreline road allowance shall not be completed until the landowners have: 1. Applied for and received planning relief to resolve zoning compliance issues for structures located within the minimum water setback for Paudash Lake; and, 2. Provide a written confirmation from the Haliburton County Public Works department that encroachments onto the County right of way have been resolved to the satisfaction of the County of Haliburton; and, 3. Resolved any compliance concerns to the satisfaction of the Building and Planning Departments at Highlands East.

That Council approves in principle an application to close and purchase the shoreline road allowance from Joanne Evans and Mohamed Abgao and directs staff to forward the application to Bishop & Rogers Devry Smith Frank LLP for processing; That Council renders the dryland portion of the shoreline road allowance in front of 1227 Prestwick Tr surplus and; Furthermore, that the final closure and conveyance of this portion of shoreline road allowance shall not be completed until the landowners have: 1. Applied for and received planning relief to resolve zoning compliance issues for structures located within the minimum water setback for Monck Lake; 2. That comment from the northerly neighbouring land owners be received and considered by Council prior to the disposition; and, 3. Resolved any compliance concerns to the satisfaction of the Building and Planning Departments at Highlands East.

That Council receives this report and accepts the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance at this meeting for; Applicant: Venalainen, Marty and Jennifer Part of the Original Shore Road Allowance in front of Lot 26, Concession 13, Geographic Township of Glamorgan, Stormy Lake, 1045 Carter Lane, Roll # 4601-902-000-81800. And that the by-law shall not be registered until the property has been brought into compliance with the Municipality's zoning bylaw.

That Council receives the report, "Request for Fee Waiver - 5376 Loop Road (Lands of Harcourt Community Church)" from the Junior Planner as information; And further that Council choose Option 1 being: Council waives the fee in whole but requires that the Harcourt Community Church be responsible for any other fees or expenses that are incurred in the zoning bylaw amendment process.

That Council receives the Building Department - Monthly Operations Report- as submitted by the Chief Building Official, as information only.

That Council receives the monthly operations report for the By-law Department as submitted by the By-law Officer.

That Council accepts this report for information as submitted by the Fire Chief.

That Council receive the Property and Facilities July 2024 Monthly Operations Report as submitted by the Property Supervisor as information only.

That Council receives the report Un-Serviced Camping Agreement - Gooderham Community Action Group as information provided by the Municipal Clerk and further; That Council approves the area of un-serviced camping on the property located at the Robert McCausland Centre from Friday July 26th till the morning of July 28th, 2024 with the conditions that a valid insurance certificate and a $1,000.00 deposit is received by the municipality, as per the policy.

That Council receives the Environmental Monthly Report- July, 2024 as submitted by the Environmental Supervisor.

That Council receives the Public Works Monthly Update as prepared by the Public Works Manager for information purposes only.

That Council receives the June 2024 Economic Development Report as information only.

That the General Accounts for the month of June, 2024 in the amount of $2,063,358.21 be approved.

That the General Accounts for the month of May, 2024 in the amount of $847,795.00 be approved.

That Council receive the Administration Monthly Report- July, 2024 as submitted by the CAO/Treasurer.

That Council receive and file the resolutions from other municipalities/levels of government from the Regular Meeting of Council, July 9, 2024.

Whereas Eastern Ontario’s small rural municipalities face insurmountable challenges to fund both new growth related infrastructure and ongoing maintenance of their capital assets including local roads and bridges, clean water, wastewater, waste facilities, and municipally owned buildings including recreational facilities and libraries; and Whereas the Federation of Canadian Municipalities has calculated that Municipal Governments across Canada are responsible for approximately 60 percent of public infrastructure that supports our economy and quality of life, but only receive 10 cents of every tax dollar; and Whereas the Eastern Ontario Wardens’ Caucus (EOWC) region’s capital infrastructure deficit has increased by 58 percent since 2011 and is now at $6 billion, and growing; and Whereas in 2018, the Ontario Government mandated all Ontario municipalities to develop and fully fund capital asset management plans by July 2025; and Whereas the EOWC has released a regional Municipal Infrastructure Policy Paper showing key infrastructure data, opportunities and challenges in small rural municipalities across Eastern Ontario; and Whereas Eastern Ontario is a growing economy that can grow more with sustainable, innovative infrastructure partnership and investment from the Federal and Ontario Governments; and Whereas the infrastructure deficit for small rural municipalities cannot be adequately addressed through property tax revenue, restricted municipal borrowing capacity, and municipa

That Council receive and files the correspondence of the July 9, 2024 Regular Meeting of Council.

That Council moves out of the Regular Meeting into the Closed Meeting in order to discuss a matter pertaining to 239 (2) : (b) personal matters about an identifiable individual, including municipal or local board employees;  Road Allowance - Paudash Trail Blazers  Administration Staff Performance Appraisals (c) a proposed or pending acquisition or disposition of land by the municipality or local board  Shoreline Road Allowance - Camp Can Aqua  Shoreline Road Allowance - Thatcher (d) labour relations or employee negotiations;  Union Update

That Council rise from the closed meeting and reports the following: Council discussed the items as stated within the Regular Meeting of Council agenda and further directed the staff and officials to take steps with the items, as well a report pertaining to Thatcher will be brought forward to the August meeting.

That By-law #2024-49 Amended, being a by-law for User Fees and Charges at its Meeting of July 9, 2024 be enacted, approved, and signed with the corporate seal attached.

That By-law #2024-61, being a by-law for the shoreline road closure for Venalainen at its Meeting of July 9, 2024 be enacted, approved, and signed with the corporate seal attached.

That By-law #2024-62, being a by-law for the rezoning pertaining to Coi at its Meeting of July 9, 2024 be enacted, approved, and signed with the corporate seal attached.

That By-law #2024-63, being a by-law for the rezoning pertaining to D'Aigle et al at its Meeting of July 9, 2024 be enacted, approved, and signed with the corporate seal attached.

That By-law #2024-64, being a by-law for to enter into an agreement with Bell Mobility at its Meeting of July 9, 2024 be enacted, approved, and signed with the corporate seal attached.

That By-law #2024-65, being a by-law for to enter into an agreement with Keystone Bridge Management Corporation for the work on McColl's Road Bridge at its Meeting of July 9, 2024 be enacted, approved, and signed with the corporate seal attached.

That By-law #2024-66, being a by-law for to enter into an agreement with the Miller Group for 2024 Surface Treatment at its Meeting of July 9, 2024 be enacted, approved, and signed with the corporate seal attached.

That By-law #2024-67, being a by-law to enter into an agreement with the Association of Municipalities of Ontario for the administration of the Canada Community - Building Fund at its Meeting of July 9, 2024 be enacted, approved, and signed with the corporate seal attached.

That By-law #2024-68, being a by-law for the appointment of Kim Helkaa as Deputy Clerk at its Meeting of July 9, 2024 be enacted, approved, and signed with the corporate seal attached.

That By-law #2024-69 , being a by-law to confirm the proceedings of Council at its Meeting of July 9, 2024 be enacted, approved, and signed with the corporate seal attached.

That Council adjourn the July 9,, 2024 meeting at 3:04 PM and; to meet again on August 13, 2024 at 9:30 a.m. for the Regular Meeting of Council.