Regular Meeting of Council

That the agenda for the Regular Meeting of Council of May 14, 2024 be approved as circulated.

That Council for the Municipality of Highlands East approves the Minutes of the Regular Council Meeting of April 9, 2024.

That Council receive the delegation as presented by John Ariens regarding Centre Lake at this May 14, 2024 Regular Meeting of Council.

That Council receive the delegation as presented by Dan Smith regarding the Haliburton Highlands Outdoor Association at this May 14, 2024 Regular Meeting of Council.

That Council receives the Planning Department Update - April 2024 as prepared by the Junior Planner as information.

That Council receive the report "Proposed Disposition of Unopened Road Allowance Between Concessions 12 and 13, Geographic Township of Cardiff (9184384 Canada Inc.)" from the Junior Planner as information; and, Council hereby resolves to proceed with Option 2 Option 2: Non-support for the disposition : Council hereby does not support the request for a disposition of the unopened original road allowance located between Concessions 12 and 13 (Cardiff), as amended.

That Council receives this report and accepts the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance at this meeting for; Applicant: An, Diana and Oh, Daniel Part of the Original Shore Road Allowance in front of Lot 25, Concession 13, Geographic Township of Monmouth, Esson Lake, 1098 Upper Lane, Roll # 4601-601-000-80700. And that the by-law shall not be registered until the property has been brought into compliance with the Municipality's zoning bylaw.

That Council receives this report and accepts the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance at this meeting for; Applicants: Nadine D’Aigle, Elia Edwards, Donald Aquila & Veronica Aquila Part of the Original Shore Road Allowance in front of Lot 34, Concession 12, Geographic Township of Glamorgan, Glamor Lake, 1130 Melanie Lane, Roll #4601-902-000-72000 And that the by-law shall not be registered until the property has been brought into compliance with the Municipality's zoning bylaw.

Council receives the report "Bill 185, Cutting Red Tape to Build More Homes Act, 2024" from the Junior Planner as information and further; That Council requests the Minister to continue to provide discretion on the establishment of accessory residential units in rural areas that are dependent on the use of private sewage systems and are characterized by sensitive lake-based environments and access roads that are not publicly maintained or accessible on a year-round basis.

That Council receives the Building Department - Monthly Operations Report- as submitted by the Chief Building Official, as information only.

That Council receives the Septic Maintenance Reinspection Program Update report as submitted by the Chief Building Official and further; That Council directs staff to administer the Septic Maintenance Reinspection Program for 2024 as outlined in this report by the Chief Building Official and further; That the bylaw be passed at this meeting.

That Council receives the monthly operations report for the By-law Department as submitted by the By-law Officer.

That Council accepts the Fire Department Monthly Operations report as information as submitted by the Fire Chief.

That Council receives the Fireworks Bylaw Update Report as information and further; That Council provide direction to staff by choosing Option #2 for inclusion to Section 3.0 of the bylaw and/or any further direction regarding the Fireworks Bylaw. Option #2 - All fireworks are prohibited on properties that are zoned R2 (Hamlet Residential). And further, that the updated bylaw be brought back for approval at a future meeting of Council, as amended.

That Council receive the Property and Facilities Monthly Operations Report as submitted by the Property Supervisor as information only.

That Council receives the Environmental Monthly Report- May, 2024 as submitted by the Environmental Supervisor.

That Council receive this report, Reallocation of Funds- Capital Expenditure as prepared by the Environmental Supervisor and further; That Council authorize the reallocation of funds from the Ward 4 Capital expenditure account to pay for an emergency pump replacement in well #3 at the Cardiff Water Plant.

That Council receives the Public Works Monthly Update as prepared by the Public Works Manager for information purposes only.

That Council receive for information the Single-Tier Waste Management Service Delivery Review final report by Dillon Consulting Limited which was received by Haliburton County Council on April 10, 2024 and further; That Council for the Municipality of Highlands East chooses option B; B. Maintain the delivery of waste management services at the lower-tier municipal level, with collaborations with other lower-tier municipalities as expedient; And that this decision be reported back to Haliburton County Council, as amended.

That the General Accounts for the month of April, 2024 in the amount of $334,018.43 be approved.

That Council receives the 2024 Proposed User Fees and Charges report as prepared by the Municipal Clerk and further; That an updated User Fees and Charges bylaw be brought back for approval at the next Special Meeting of Council on June 4, 2024.

That Council receives staff report Regulation 284/09 Budget Matters - Expenses as prepared by the CAO/Treasurer.

That Council receive the 2024 Final Tax Rates- Amended report as prepared by the CAO/Treasurer and further; That the amended final tax rate bylaw be passed and enacted at this meeting.

That Council approve a financial contribution of $2000.00 towards the Gooderham Music Festival, hosted by the Gooderham Community Action Group, being held on Saturday, July 27, 2024, as amended.

That Council receive the Private Road Grant Policy- Increase to Factors report as prepared by the CAO/Treasurer and further; That Council directs staff to increase the X and Y factors of the policy by 30% and further; That the updated policy be brought back to a future meeting of Council for approval, as amended.

That Council receive the Municipal Accommodation Tax (MAT) Bylaw report as prepared by the CAO/Treasurer and further; That the Municipal Accommodation Tax Bylaw be approved at this meeting.

That Council receive the Administration Monthly Report- May, 2024 as submitted by the CAO/Treasurer.

That Council receives this report, Records Retention By-law and Records Management Policy- as submitted by the Municipal Clerk and; That Council approve the Records Retention By-law, delegating the authority for establishing and regulation of retention periods for certain documents and records of the Municipality of Highlands East by the Municipal Clerk and; Further That Council approve the Records Management Policy.

That the Council for the Municipality of Highlands East receive the letter, meeting minutes and resolution as provided by the Bancroft Area Community Police Advisory Board, as ratified and amended; That the Council for the Municipality of Highlands East endorse and approve the Bancroft and Area Community Policing Advisory Committee appointing Mrs Kim McMunn, Executive Director for Maggie’s Resource Centre of North Hastings and Robert Hunter from Kijicho Manito Madaouskarini to be members of the Police Services Governance Board of the Bancroft Ontario Provincial Police Detachment.

That Council receives and files the resolutions from other municipalities/levels of government from the Regular Meeting of Council, May 14, 2024.

That Council receive and files the correspondence of the May 14, 2024 Regular Meeting of Council.

That Council moves out of the Regular Meeting into the Closed Meeting in order to discuss matters pertaining to 239: (d) labour relations or employee negotiations;  Building Department, Deputy CBO  Union Negotiations

That Council rise from the closed meeting and reports the following: Council discussed the items as stated within the Regular Meeting of Council agenda and directed the staff and officials to carry out all actions as directed in the May 14, 2024 Closed Meeting of Council.

That By-law # 2024-28, being a by-law for the rezoning pertaining to Tanner (Gooderham Church) at the May 14, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-34, being a by-law for the shoreline road allowance purchase by An and Oh at the May 14, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-35, being a by-law for the shoreline road allowance purchase by D'Aigle at the May 14, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-36, being a by-law to regulate the use of municipal land at the May 14, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-37, being a by-law to authorize the implementation of a Sewage System Maintenance Program at the May 14, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-38, being a by-law for the approval of the 2024 tax rates and to approve the estimates of all sums required during the year at the May 14, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-39, being a by-law to impose a Municipal Accommodation Tax at the May 14, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-40, being a by-law to delegate the authority for the regulation of retention periods for certain documents and records at the May 14, 2024 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2024-41, being a by-law to confirm the proceedings of Council at its Meeting of May 14, 2024 be enacted, approved, and signed with the corporate seal attached.

That Council adjourn the May 14, 2024 meeting at 12:49 PM and; to meet again on June 4, 2024 at 9:30 a.m. for the Special Meeting of Council.