Regular Meeting of Council

That the agenda for the Regular Meeting of Council for the October 10, 2023 be approved with the addition of 14.,14.1 Administration Department, as amended.

That Council for the Municipality of Highlands East approves the Minutes of the Regular Council Meeting of September 12 and Special Meeting Minutes of September 27, and October 3, 2023 be approved as circulated.

That Council receive the delegation regarding Phantomfest as presented by Ms. Speers and Ms. Colliver at the October 3, 2023 Regular Meeting of Council.

That Council receive the presentation regarding Short Term Accommodations as presented by Stephen Stone, Director of Planning and Scott Envall, Director of Economic Development and Tourism, Haliburton County.

That Members of Council for the Municipality of Highlands East receive the presentation by Baker Tilley, auditor for the municipality and; That Council approves the Corporation of the Municipality of Highlands East's 2022 Financial Statements and authorizes the CAO/Treasurer and Deputy CAO/Treasurer to sign the Management's Responsibility for the Consolidated Financial Statements.

That Council come out of the Regular Meeting of Council for the scheduled Public Planning Meeting and it be declared open to discuss the following bylaw amendments made under Section 34 of the Planning Act, R.S.O 1990, cp 13 as amended pertaining to Applicant: Kraemer

That Council adjourn the Public Planning Meeting at 10:51 AM That Council reconvene to the Regular Meeting of Council.

That Council approve the following recommendations as provided by the Municipal Planner: That this report pertaining to the Rezoning for Kraemer be received; and, That Council direct staff and the planner to prepare a site plan agreement and upon execution of the site plan agreement by the applicant, staff and the planer shall prepare a zoning by-law amendment and bring forward for consideration by Council.

That Council approve the findings of this report, Consent for Gylls/Gallagher and; That the application conform with the Highlands East Official Plan and; That a resolution of support for the consent of Grylls/Gallagher SEV-PC-05-2023 be forwarded to the applicant and the County of Haliburton together with the recommended conditions as set out within the Municipal Planner's report.

That Council approve the findings of this report, Consent for Gylls/Ballagh and; That the application conform with the Highlands East Official Plan and; That a resolution of support for the consent of Grylls/Ballagh SEV-PC-06-2023 be forwarded to the applicant and the County of Haliburton together with the recommended conditions as set out within the Municipal Planner's report.

That Council approve the findings of this report, Consent for Gylls/Davari and; That the application conform with the Highlands East Official Plan and; That a resolution of support for the consent of Grylls/Davari SEV-PC-07-2023 be forwarded to the applicant and the County of Haliburton together with the recommended conditions as set out within the Municipal Planner's report.

That Council approve the recommendations as provided by the Municipal Planner, as follows: That this report regarding the Cell Tower C8597 be received and; That subsequent to the receipt of item 7 and 9 per the Municipality’s Tower Siting Protocol the proposal to install a cellular tower on part of Lots 32 and 33, Concession 12 (Glamorgan) be received and declared complete; and, Furthermore That the proponent be requested to undertake enhanced public consultation for the proposal.

That Council receives this report and accepts the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance and a Deeming By-law as this property is in a plan of subdivision at this meeting for; Applicant: Edwards, Elizabeth Part of the Original Shore Road Allowance along Eel's Lake in front of Lot 3, Con. 4, being Parts 8 and 9 on Plan 442, Geographic Township of Cardiff, , Roll # 4601 101 000 18600 Furthermore, if there are outstanding compliance items regarding the property pertaining to the building or planning departments, that these items be completed prior to the registration of the property.

That Council receives this report and accepts the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance at this meeting for; Applicant: Luke and Elizabeth Kelly Part of the Original Shore Road Allowance along Eel's Lake in front of Lot 3, Con. 4, being Parts 8 and 9 on Plan 19R-10353, Geographic Township of Cardiff, , Roll # 4601 101 000 18700 Furthermore, if there are outstanding compliance items regarding the property pertaining to the building or planning departments, that these items be completed prior to the registration of the property.

That Council receives this report and accepts the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance and Deeming By-law as the property is a plan of subdivision at this meeting for; Applicant: Oliver, Brandie and Nathan Part of the Original Shore Road Allowance along Eel's Lake in front of Con. 4, Lot 5, Plan 442, Eel’s Lake, Cardiff, Municipality of Highlands East, Haliburton County, Roll # 4601 101 000 18500 and; Furthermore, if there are outstanding compliance items regarding the property pertaining to the building or planning departments, that these items be completed prior to the registration of the property.

That Council receives this report and accepts the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance and a Deeming By-law as this property is in a plan of subdivision at this meeting for; Applicant: Schmidlechner et al Part of the Original Shore Road Allowance in front of Lot 27, Con. 8, Lot 27, Plan 45, 1180 Malcom Road, Township of Cardiff, Roll # 4601 102 000 11700 Furthermore, if there are outstanding compliance items regarding the property pertaining to the building or planning departments, that these items be completed prior to the registration of the property.

That Council receives this report and accepts the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance and Deeming By-law as the property is a plan of subdivision at this meeting for; Applicant: Wetmore, Cheryl Part of the Original Shore Road Allowance in front of Con. 11 to 12, Lot 9 , Pt. Lot 21,22, Plan 396, 1262 Closs Drive, Cardiff, Municipality of Highlands East, Haliburton County, Roll # 4601 401 000 11900 and; Furthermore, if there are outstanding compliance items regarding the property pertaining to the building or planning departments, that these items be completed prior to the registration of the property.

That Council receives this report "Request for Direction - Shore Road Allowance Closure for Dias, Waive of Neighbour's Consent as information; And further that Council agrees to waive the requirement for neighbour consent for the closure and conveyance of the shore road allowance for Dias.

That Council receives the Building Department - Monthly Operations Report- as submitted by the Chief Building Official, as information only.

That Council receives the monthly operations report for the By-law Department as submitted by the By-law Officer.

That Council receives the Administrative Monetary Penalties System (A.M.P.S.) report prepared by the Bylaw Enforcement Officer and further; That direction be provided to staff regarding the implementation of an Administrative Monetary Penalties System Bylaw by choosing Option 2, being; Implement an Administrative Monetary Penalty Bylaw in conjunction with the other lower tier municipalities in Haliburton County.

That Council accepts this Fire Department Monthly Operations Report as information, as submitted by the Fire Chief.

That Council receives the Property and Facilities Monthly Operations Report as submitted by the Property Supervisor as information only.

That Council receives the Environmental Monthly Report- October, 2023 as submitted by the Deputy CAO/Treasurer.

That Council receives the Public Works Monthly Update report as prepared by the Public Works Manager for information purposes only.

That Council receives the September 2023 Economic Development Report as information only.

That the General Accounts for the month of September, 2023 in the amount of $1,782,467.87 be approved.

That Council receives the report "Application for Write Off of Uncollectible Taxes" as prepared by the Tax Collector and further; That Council approves the reductions of taxes for the properties listed on the attached schedule for 2022 and 2023 pertaining to section 357.

That Council receives the report, 3rd Quarter Financial Statements as submitted by the CAO/Treasurer.

That Council receive the Administration Monthly Report- October, 2023 as submitted by the Deputy CAO/Treasurer.

That Council receive the Video Surveillance Systems report as prepared by the Deputy CAO/Treasurer and further; That Council direct the Deputy CAO/Treasurer to proceed with the installation of video surveillance systems at the following locations:  Municipal Office (2249 Loop Road)  Keith Tallman Memorial Arena (2256 Loop Road)  Highland Grove Public Works Garage/Fire Hall (1010 Meteorite Lake Road)  Highway 118 East Public Works Garage (19897 Hwy. 118)  Highway 118 West Public Works Garage (19951 Hwy. 118)  Gooderham Building Department (1032 Gooderham Street) And further that, Council direct staff to include in the 2024 budget, costs to install video surveillance at the five landfill locations throughout Highlands East.

That Council receive the Municipal Office Design Bid Build RFP report as prepared by the Deputy CAO/Treasurer and further; That Council chooses Option 2 regarding the Municipal Office Design Bid Build RFP Award, being;  Not award the RFP as presented at this meeting.

That Council receive the Draft Commemorative Tree and Bench Policy report as prepared by the CAO/Treasurer and further; That Council review the draft Commemorative Tree and Bench Policy and provide comment prior to passage of the policy at a future meeting.

That Council receives and files the resolutions from other municipalities/levels of government from the Regular Meeting of Council, October 10, 2023.

That Council receive and file the correspondence of the October 10, 2023 Regular Meeting of Council.

That Council moves out of the Regular Meeting into the Closed Meeting in order to discuss a matter pertaining to 239 (2): (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations;  Environmental Department  Administration Department, as amended.

That Council rise from the closed meeting and reports the following: Council discussed the item(s) as stated within the Regular Meeting of Council agenda and directed the staff and officials to carry out all actions as approved in the October 10, 2023 Closed Meeting of Council.

That By-law # 2023-95, being a by-law for the Shoreline Purchase by Kelly at the October 10, 2023 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2023-96, being a by-law for the Shoreline Purchase by Edwards at the October 10, 2023 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2023-97, being a Deeming by-law for the Shoreline Purchase by Edwards at the October 10, 2023 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2023-98, being a by-law for the Shoreline Purchase by Oliver at the October 10, 2023 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2023-99, being a Deeming by-law for the Shoreline Purchase by Oliver at the October 10, 2023 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2023-100, being a by-law for the Shoreline Purchase by Schmidlechner et al at the October 10, 2023 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2023-101, being a Deeming by-law for the Shoreline Purchase by Schmidlechner et al at the October 10, 2023 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2023-102, being a by-law for the Shoreline Purchase by Wetmore at the October 10, 2023 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2023-103, being a Deeming by-law for the Shoreline Purchase by Wetmore at the October 10, 2023 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2023-104, being a by-law for the Rezoning Amendment for Boothby at the October 10, 2023 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2023-105, being a by-law for the Encroachment Agreement for Boothby at the October 10, 2023 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2023-106, being a by-law for the Temporary Use of Municipal Land - Shoreline Road Allowance for Jones at the October 10, 2023 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2023-107, being a by-law to authorize a Service Agreement between the Municipality of Highlands East and the Town of Smith Falls for the Fire Dispatch Communications at the October 10, 2023 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2023-108, being a by-law to authorize an Agreement between the Municipality of Highlands East and Plural, Stempski Kelly Associates Inc for the Trails Master Plan Contract at the October 10, 2023 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2023-109, being a by-law to confirm the proceedings of Council at its Meeting of October 10, 2023 be enacted, approved, and signed with the corporate seal attached.

That Council adjourn the October 10, 2023 meeting at 1:23 PM and; to meet again on November 14, 2023 at 9:30 a.m. for the Regular Meeting of Council.