Regular Meeting of Council

That the agenda for the Regular Meeting of Council of June 13, 2023 be approved as circulated.

That Council for the Municipality of Highlands East approves the Minutes of the Regular Council Meeting of May 9, 2023.

That Council for the Municipality of Highlands East receive the information presented by Robin McCleave on behalf of BFL Insurance and; That Council appoint BFL Canada as the Municipality's Broker of Record for the 2023/2024 year (July 1st, 2023 - June 30th, 2024) at a cost of $ $400,568 plus applicable taxes.

That Council for the Municipality of Highlands East receive the delegation as presented by Gary Burtch of Gary Burtch Construction Ltd. providing information regarding secondary dwellings on residential properties at the June 13, 2023 Regular Meeting of Council.

That Highlands East Council receive the delegation as presented by the Board Chair, Nancy Wright-Laking and the Executive Director, Tina Jackson of the Central Food Network at this June 13, 2023 Regular Meeting of Council.

That Council receive the delegation as presented by John Hattin regarding a 2018 property complaint at this June 13, 2023 Regular Meeting of Council.

That Council come out of the Regular Meeting of Council for the scheduled Public Planning Meeting and it be declared open to discuss the following bylaw amendments made under Section 34 of the Planning Act, R.S.O 1990, cp 13 as amended pertaining to Applicants: Martin and Palmer

That Council adjourn the Public Planning Meeting at 11:12 AM and; That Council reconvene to the Regular Meeting of Council.

That Council approve the recommendation as put forth by the Municipal Planner, to receive the report pertaining to Applicant: Palmer and; That the zoning by-law amendment be approved at this meeting.

That Council approve the recommendation by the Municipal Planner to receive the report pertaining to Rezoning Applicants: Rob and Corinne Martin and; That Council defer making a decision on the proposed zoning by-law amendment pending receipt of a contractor’s site plan and schedule to undertake proposed changes to the marine facility.

That Council provide their support for a Cancellation Certificate for lands described legally as Parts 3 and 4, Plan 19R-2060 located in Part of Lot 1, Concession 6 (Glamorgan), subject to the requirement that the owner (Eppich) rezones the lots to the Limited Service Residential (LSR) Zone prior to the issuance of the Certificate.

That Council for the Municipality of Highlands East supports the consent for Thatcher at the June 13, 2023 Regular Meeting and; That the consent be forwarded to the applicant and the County of Haliburton with the recommended conditions as outlined within the Municipal Planner's report.

That Council approves in principle an application to close and purchase the shoreline road allowance from Dias and directs staff to forward the application to Bishop and Rogers, Devry, Smith and Frank for processing; That Council renders the dryland portion of the shoreline road allowance in front of 1436 Spooks Bay Lane surplus; That a Deeming By-law is required as the property was created through a plan of subdivison and; Furthermore, that the final closure and conveyance of this portion of shoreline road allowance shall not be completed until the landowners have completed any items to the satisfaction of the Building and Planning Departments.

That Council approves in principle an application to close and purchase the shoreline road allowance from Cheryl Wetmore and directs staff to forward the application to Bishop and Rogers, Devry, Smith and Frank for processing; That Council renders the dryland portion of the shoreline road allowance in front of 1262 Closs Drive surplus; That a Deeming By-law is required as the property was created through a plan of subdivison and; Furthermore, that the final closure and conveyance of this portion of shoreline road allowance shall not be completed until the landowners have completed any items to the satisfaction of the Building and Planning Departments.

That Council receives this report and accepts the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance at this meeting for; Applicant: Ambike, Ruchi and Shailesh, Agent: Greg Bishop Surveying Part of the Original Shore Road Allowance along Tamarack Lake in front of Lot 26, Concession 3, 1020 Branch Trail, Geographic Township of Glamorgan . Roll # 's 4601 901 000 31200. And further directs that the approved bylaw and acknowledgement and direction be provided to Bishop and Rogers.

That Council receives the Building Department - Monthly Operations Report- as submitted by the Chief Building Official, as information only.

That Council receives the monthly operations report for the By-law Department as submitted by the By-law Officer.

That Council accepts the Fire Department Monthly Operations Report as information only, as submitted by the Fire Chief.

That Council receive this report from the Public Works Manager for information purposes only.

That Council receive this report from the Public Works Manager and further; That Council for the the Municipality of Highlands East chooses to opt in to an agreement with Circular Materials Ontario (CMO) regarding the 2024 transition of the Blue Box Program.

That Council receives the Property and Facilities Monthly Operations Report as submitted by the Property Supervisor as information only.

That Council approve camping be allowed for "The Wild Life" petting zoo owners at the Wilberforce Fair grounds throughout the duration of the Agricultural Fair on August 11 and 12, 2023.

That Council receives the Environmental Monthly Report- June, 2023 as submitted by the Deputy CAO/Treasurer.

That Council receives the May 2023 Economic Development Report as information only.

That the General Accounts for the month of May, 2023 in the amount of $ 605,063.28 be approved.

That Council for the Municipality of Highlands East approve a donation in the amount of Twenty-One Hundred ($2,100.00) dollars to the Highlands East Studio Tour, per the approved 2023 Budget at the June 13, 2023 Regular Meeting of Council.

That Council receive the Administration Monthly Report- April, 2023 as submitted by the Deputy CAO/Treasurer.

That Council receive the Proposed Municipal Office Site Location report as prepared by the Deputy CAO/Treasurer and further; That Council chooses Option #1 as the proposed location to be included in the RFP document for the design/build of a new Municipal Office. Option 1 1101 Holmes Road 4601-602-000-39800

That Council receive the June 13 Staff Report - Tree Planting Policy as prepared by the Chief Administrative Officer for information and further; That Council provided direction to staff to bring forward a Draft Commemorative Policy that if approved would be enacted in the spring of 2024, as amended.

That Council receive and files the resolutions from other municipalities/levels of government from the Regular Meeting of Council, June 13, 2023.

That Council receive and files the correspondence of the June 13, 2023 Regular Meeting of Council.

That Council moves out of the Regular Meeting into the Closed Meeting in order to discuss a matter pertaining to 239: (b) personal matters about an identifiable individual, including municipal or local board employees;  Human Resources - Administration Department (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose Planning Department:  IB&O Rail Trail  Old Cheddar Road Building Department:  Building Order - MacDuff  Trovato Construction Agreement  Weigl et al

That Council rise from the closed meeting and reports the following: Council discussed the items as stated within the Regular Meeting of Council agenda and directed the staff and officials to carry out all actions as approved in the June 13, 2023 Closed Meeting of Council.

That By-law # 2023-58, being a by-law for the purchase of shoreline road allowance for Ambike at the June 13, 2023 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2023-59, being a by-law for the Rezoning Amendment for Steinhoff at the June 13, 2023 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2023-60, being a by-law for the Development Agreement between the Municipality of Highlands East and Steinhoff at the June 13, 2023 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2023-61, being a by-law for the Rezoning Amendment for Palmer at the June 13, 2023 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2023-62, being a bylaw for the maintenance agreement for voter list management between the Municipality of Highlands East and Comprint Systems Incorporated (Datafix) be enacted, approved and signed with the corporate seal attached at the meeting of June 13, 2023.

That By-law #2023 - 63, being a by-law to confirm the proceedings of Council at its Meeting of June 13, 2023 be enacted, approved, and signed with the corporate seal attached.

That Council adjourn the June 13, 2023 meeting at 2:13 PM and; to meet again on July 11, 2023 at 9:30 a.m. for the Regular Meeting of Council.