Regular Meeting of Council

That the agenda for the Regular Meeting of Council of December 13, 2022 be approved as circulated.

That Council for the Municipality of Highlands East approves the Minutes of the Regular Council Meeting of November 22, 2022 with attachments.

That Council moves out of the Regular Meeting into the Closed Meeting in order to discuss a matter pertaining to 239: (a) the security of the property of the municipality or local board;  Cybersecurity, Mike March, Director of IT, Haliburton County and: (b) personal matters about an identifiable individual, including municipal or local board employee  Committee of Adjustment Appointment Applications  Haliburton County Land Division Committee Appointment Applications for Highlands East  Administration/Finance Department (Deputy Treasurer Employment)  Public Works Department (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;  IB&O Rail Trail

That Council rise from the Closed Meeting and direct staff and officials to act as directed and reconvene to the Regular Meeting of Council.

That Council receive the Delegation as presented by Darrell McQuigge, representative of the Curling Club and; Furthermore That Council approves providing support to the Curling Club in their application(s) for grants to secure funding. The funding would help supply and install a propane heating unit in the ice area. Unit is to help dry and warm the air from the ceiling down to about 6 feet (1.83 metres) above the ice.

That Council receives the Delegation as presented by Jim Parrott, representing the Pickleball and Tennis Players Community and; That Council approve to support the proposal being presented in applying for the Hydro One Grant.

That Council receives the Planning Department Update - November 2022 as prepared by the Junior Planner as information.

That Council receives this report "Returning File: RZ-34-2021 (Davidson)" from the Junior Planner; And further that Council directs that the attached bylaw be brought forward for passage at today's meeting.

That Council receives the report "Procedural Bylaw for the Committee of Adjustment" from the Junior Planner as information; And further that Council directs the attached bylaw be brought forward for consideration at today's meeting.

That Council receives this report, "Lease Agreement with Parks Canada for Reconstruction of Esson Dam" as information and further; That Council directs that the attached bylaws, "A By-law to Restrict Public Access to an Original Shore Road Allowance to Permit Reconstruction of the Esson Dam" and "A By-law to Execute a Lease Agreement with His Majesty the King in Right of Canada for the Use of a Municipal Shore Road Allowance on Esson Creek," be brought forward for passage at today's meeting.

That Council receives the Building Department - Monthly Operations Report- as submitted by the Chief Building Official as information only.

That Council receives the monthly operations report for the By-Law Department as submitted by the By-Law Officer.

That council accepts this Monthly Operations Report as information only as submitted by the Fire Chief.

That Council accepts the proposed 2023 Fire Fees report as information only as submitted by the Fire Chief and further; That Council approves the proposed 2023 Fire Fees to be updated within the Municipal Fees bylaw upon passing at a future meeting of council.

That Council receives this report, Emergency Management 2022 Compliance Report- as submitted by the Municipal Clerk and; Furthermore That the Emergency Management Plan, Terms of Reference and Schedules be approved by By-law at this meeting.

That Council receives the Property and Facilities Monthly Operations Report, as submitted by the Property Supervisor as information only.

That Council receive the Environmental Monthly Report- December, 2022 as submitted by the Deputy CAO/Treasurer

That Council receives the report 2023 Ward 1 Water and Sewer Rates as prepared by the Deputy CAO/Treasurer and further; That council approve the 2023 Ward 1 Water and Sewer Rates bylaw at this meeting.

That Council receive the Monthly Public Works Report for information as prepared by the Public Works Manager.

That Council receive the report as information, and further; That Council consider the proposed roads and waste fees to be updated in the fees and charges bylaw for 2023.

That Council receive the report as information, and further; That Council rescind Resolution #2022-508.

That Council direct staff to fix the leakage on the one roof and; That staff further investigate the proposed work required for both roofs and report back to Council.

That the General Accounts for the month of November, 2022 in the amount of $ 785,398.37 be approved.

That Council receives the 2023 Proposed Administration and Finance Fees & Charges report as prepared by the Deputy CAO/Treasurer and further; That an updated Fees and Charges by-law be brought back for passage at the next Regular Meeting of Council on January 17th, 2023.

That Council receives the report 2023 Proposed Capital and Operating Budget Council Meeting Dates as submitted by the Deputy CAO/Treasurer and further; That the proposed meeting dates of January 10th, 2023 and January 31st, 2023 be scheduled accordingly.

That Council receives the Administration Monthly Report- December, 2022 as submitted by the Deputy CAO/Treasurer.

That the Municipality of Highlands East appoints Mr. Snider public member as its representative to the Haliburton County Land Division Committee.

That the Council for the Municipality of Highlands East appoints Mayor Burton to the Crowe Valley Conservation Authority as their representative.

That the Council for the Municipality of Highlands East appoints Councillor MacKenzie to the Trent Conservation Coalition Source Protection Region as their representative.

That the Council for the Municipality of Highlands East appoints Heath Swannell as Deputy Treasurer and; Further That a by-law will come forward at the January 17, 2023 Regular Meeting.

That Council receive the report By-law and 2023 Agreement - Shannon Olynyk, Cardiff Post Office Contractor for information and; That Council approve the By-law and 2023 Lease Agreement at this meeting.

That the Council for the Municipality of Highlands East receive the report Appointment of Integrity Commissioner from the Municipal Clerk as information and; Further That By-law #2022-120, being a by-law to appoint an Integrity Commissioner effective January 1, 2023, be enacted, approved and signed with the Corporate Seal attached.

That Council receives this report 2023 Council Meeting Schedule and Christmas Closure as submitted by the Municipal Clerk and; That Council approve the 2023 Meeting Schedule and; Furthermore that the Christmas Closure be in effect from 4:30 PM December 22nd, 2023 until January 1st, 2024 with regular hours of operation resuming on January 2nd, 2024 at 9 AM.

That Council receives the report "Appointments to Committee of Adjustment" from the Junior Planner as information; And further that Council directs staff that they wish to appoint the following five individuals: 1. Carman Coumbs (who currently sits on the Committee) 2. Dale Shannick (who currently sits on the Committee) 3. Erin Riley 4. Bob Snider (who currently sits on the Committee) 5. Phil O'Reilly to the Committee of Adjustment for the 2023-2026 term of Council

That Council receives and files the resolutions from other municipalities/levels of government from the December 13, 2022 Regular Meeting of Council.

That Council receives and files the correspondence of the December 13, 2022 Regular Meeting of Council.

That By-law # 2022-114, being a by-law to govern the calling, place and proceedings for Committee of Adjustment meetings of the Municipality of Highlands East at the December 13, 2022 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2022-115, being a by-law to Appoint and Constitute a Committee of Adjustment for the Municipality of Highlands East at the December 13, 2022 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2022-116, being a by-law to Restrict Public Access to an Original Shore Road Allowance to Permit Reconstruction of the Esson Dam at the December 13, 2022 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2022-117, being a by-law to Execute a Lease Agreement with His Majesty the King in Right of Canada for the Use of a Municipal Shore Road Allowance on Esson Creek at the December 13, 2022 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2022-118, being a by-law for the Rezoning of lands for Davidson at the December 13, 2022 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2022-119, being a by-law to adopt the Emergency Management Program and Emergency Response Plan at the December 13, 2022 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2022-120, being a by-law to appoint an Integrity Commissioner effective January 1, 2023 for the Municipality of Highlands East at the December 13, 2022 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2022-121, being a by-law to execute a Lease Agreement between the Corporation of the Municipality of Highlands East and Shannon Olynyk for the occupancy of the Cardiff Post Office at the December 13, 2022 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2022-122, being a by-law to approve and impose Fees and Charges for Water and Sewer Services for Consumers in Ward 1 at the December 13, 2022 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2022-123, being a by-law to confirm the proceedings of Council at its Regular Meeting of December 13, 2022 be enacted, approved, and signed with the corporate seal attached.

That the Regular Meeting of Council for December 13, 2022 be adjourned at 1:19 PM.