Regular Meeting of Council

That the agenda for the Regular Meeting of Council of November 22, 2022 be approved as circulated with the addition of a Letter of Support for U-Links, as amended.

That Council for the Municipality of Highlands East approves the Minutes of the Regular Council Meeting of October 13th and the Inaugural Meeting of November 15, 2022.

That Council receives the Building Department - Monthly Operations Report- as submitted by the Chief Building Official as information only.

That Council receives the monthly operations report for the By-law Department as submitted by the By-law Officer.

That Council receives this report as information only, as submitted by the Fire Chief.

That Council approve Thomas Yanch to be added to the Highlands East Fire Department Station 2 roster for a 12 month probationary period.

That council receives the Surplus Equipment Report for the Fire Department as information only and further; That Council approves to declare the listed equipment as surplus property of the municipality and to go for sale.

That Council receives the Property and Facilities Monthly Operations Report, as submitted by the Property Supervisor as information only.

That Council receives the Fingerboard Signage Policy Report and further; That Council approves the Fingerboard Signage Policy at this meeting.

That Council receive the Environmental Monthly Report- November, 2022 as submitted by the Deputy CAO/Treasurer.

That Council receives the Surplus Environment Department Vehicle- 2013 Ford F150 report from the Deputy CAO/Treasurer and; Further that Council declares the 2013 Ford F150 vehicle as surplus to be disposed of.

That Council receive the Monthly Public Works Report for information as prepared by the Public Works Manager.

That Council receives this report, Haliburton County - 2022/2023 Winter Maintenance Agreement and further; That Council authorizes an agreement between Highlands East and the County of Haliburton to be signed on behalf of the Municipality by the Mayor and Clerk at this meeting.

That Council award the roof replacement at the garage located at 19897 Highway 118, Tory Hill, ON to Irvcon Ltd. at a cost of $164,820.00, and further; That Council award the roof replacement at the garage located at 19951 Highway 118, Tory Hill, ON to Amherst Roofing & Sheetmetal Ltd. at a cost of $184,491.00, and further; That Council approve $189,311.00 be included in the 2023 capital budget for these two (2) capital projects.

That Council for the Municipality of Highlands East receive the item, Lake Lorraine, Tory Hill Request for Municipal Service and; Furthermore That the item be placed within the 2023 budget deliberations file for the Public Works Department.

That Council for the Municipality of Highlands East receive the item, Glamor Lake Road Hard Surface Extention and; Furthermore That the item be placed within the 2023 budget deliberations file for the Public Works Department.

That Council receive the Minutes of the Joint Advisory Committee Meeting of Sep. 21, 2022

That Council receives the October 2022 Economic Development Report as information only.

That the Council for the Municipality of Highlands East appoints Councillor McKenzie to the Eastern Ontario Trails Alliance as their representative.

That the Council for the Municipality of Highlands East appoints Deputy Mayor Ryall to the Municipal Dog Pound Board as their representative.

That the Council for the Municipality of Highlands East appoints Deputy Mayor Ryall to the Upper Trent Water Management Partnership as their representative.

That the General Accounts for the month of October, 2022 in the amount of $ 882,158.68 be approved.

That Council receives the Administration Monthly Report- November, 2022 as submitted by the Deputy CAO/Treasurer.

That Council receives the report Municipal Health and Safety Policy Review & Update by the Deputy CAO/Treasurer and further; That Council approves the revised Municipal Health and Safety Policy to be passed by by-law at this at meeting.

Council receive the November 22, 2022 Staff Report- Electronic Monitoring Policy for information and further; That Council approves the Electronic Monitoring Policy as presented.

That Council receive the November 22, 2022 Staff Report - IB&O Trail Bridge Assessment report for information.

That Council provide direction to staff to implement the IB&O bridge into the Trails Master Plan when developing the document and; from now until the Trails Master Plan is developed that the municipality will seek groups and organizations to assist with capital funding.

That the Council for the Municipality of Highlands East receive the letter from the County of Haliburton regarding the OPP Consolidated Command of Haliburton Highlands and City of Kawartha Lakes Detachments Concept and; Furthermore That the Council for the Municipality of Highlands East reject the OPP consolidated command concept and; Furthermore That this decision of Council be provided to Chief Superintendent Dwight Peer and Commissioner Thomas Carrique.

That Council receive the report 2022 Municipal and School Board Election Debrief for Highlands East as provided by the Municipal Clerk as information only.

That Council receive the 2022 Municipal and School Board Post - Election Accessibility Report from the Municipal Clerk for information purposes only.

That Council for Highlands East approve a letter of support in principle for U-Links to apply for funding for the Eco- Action Program with their proposal to the Federal government for their initiative "Naturalizing Shorelines at Public Access Points and Boat Launches in Haliburton County.

That Council receives the Planning Department Update - October 2022 as prepared by the Junior Planner as information.

That Council approves in principle an application to close and purchase the shoreline road allowance from James Parrott and Sally Sykes and directs staff to forward the application to Bishop and Rogers for processing; That the shoreline road allowance in front of 1068 Turfyn Lane be rendered surplus; Furthermore, that the final closure and conveyance of this portion of shoreline road allowance shall not be completed until the landowners: 1. Have made an application to amend the zoning bylaw to recognize existing structures on the shoreline road allowance if necessary; 2. Have resolved any outstanding building or planning issues to the satisfaction of Building and Planning Departmental staff.

That Council approves in principle an application to close and purchase the shoreline road allowance from Diana An and Daniel Oh and directs staff to forward the application to Bishop and Rogers for processing; That the shoreline road allowance in front of 1098 Upper Lane be rendered surplus; Furthermore, that the final closure and conveyance of this portion of shoreline road allowance shall not be completed until the landowners: 1. Have made an application to amend the zoning bylaw to recognize existing structures on the shoreline road allowance if necessary; 2. Have resolved any outstanding building or planning issues to the satisfaction of Building and Planning Departmental staff.

That Council receives this report and accepts the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance at this meeting for; Applicant: Bredin, Robert and Di Girolamo, Kristyn. Part of the Original Shore Road Allowance in front of Lot 25, Concession 13, Geographic Township of Monmouth, Esson Lake, 1052 Vinegar Hill Lane, Roll # 46 01 601 000 83200; And further directs that the approved bylaw and acknowledgement and direction be provided to Bishop and Rogers once the applicant has brought their property into compliance with the Comprehensive Zoning Bylaw for the Municipality of Highlands East.

That Council receives this report and accepts the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance at this meeting for; Applicant: Palmer, Jo-Anne Part of the Original Shore Road Allowance in front of Lot 25, Concession 13, Geographic Township of Monmouth, Esson Lake, 1040 Vinegar Hill Lane, Roll # 46 01 601 000 83000; And further directs that the approved bylaw and acknowledgement and direction be provided to Bishop and Rogers once the applicant has brought their property into compliance with the Comprehensive Zoning Bylaw for the Municipality of Highlands East.

That Council receives this report and accepts the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance at this meeting for; Applicant: Willis, Ryan and Shannon Part of the Original Shore Road Allowance in front of Lot 34, Concession 12, Geographic Township of Glamorgan, Little Glamor Lake, 1053 Lamont Lane, Roll # 46 01 902 000 75100

That Council receives this report and accepts the recommendation in this report to declare surplus and approve the by-law to Stop Up, Close and Convey the original shore road allowance at this meeting for; Applicant: Mensink, Anita Part of the Original Shore Road Allowance in front of Lot 9, Concession 15, Geographic Township of Glamorgan, Koshlong Lake, 1218 Chicory Drive, Roll # 46 01 903 000 17500.

That Council receives this report as information; And refers the attached draft deeming bylaw to the Bylaws section of the agenda for passage for the lands owned by Anita Mensink.

That Council receives the Municipal Planner's updated report for planning application RZ-27-2021 for Michael and Caitlin Gubbels; And further that Council directs: 1. That staff prepare and the applicant enter into a site plan agreement with Municipality; and, 2. That staff prepare a zoning by-law amendment for Council’s consideration subsequent to the execution of the above-mentioned site plan agreement.

That Council receives this report "Returning File: RZ-25-2022 (Mensink)" from the Junior Planner; And further that Council directs that the attached bylaw be brought forward for passage at today's meeting.

That Council come out of the Regular Meeting of Council for the scheduled Public Planning Meeting and it be declared open to discuss the following bylaw amendments made under Section 34 of the Planning Act, R.S.O 1990, cp 13 as amended pertaining to Applicants: Hough, Ambike, MacIsaac and Baijnauth

That Council adjourn the Public Planning Meeting at 11:06 AM and; That Council reconvene to the Regular Meeting of Council.

That Council bring forward bylaws for applications RZ-05-2022 (Hough), RZ-24-2022 (Ambike), and RZ-27-2022 (MacIsaac) for passage at today’s meeting; And further that Council directs staff to bring forward a bylaw for RZ-28-2022 (Baijnauth) at a future meeting once confirmation has been received that the clean and clear issues have been resolved on the property.

That Council receives and files the resolutions from other municipalities/levels of government from the Regular Meeting of Council, November 22, 2022.

That Council for the Municipality of Highlands East supports the County of Northumberland, Municipality of Brighton and the Municipality of Huron Shores with the Streamlining Governing Legislation for Physicians in Ontario and; That the Government of Ontario develop a similar tuition program to attract family doctors to underserved areas of Ontario and; That this resolution be provided to the Premier of Ontario, Minister of Health and MPP and MP for endorsement.

That Council receives and files the correspondence of the November 22, 2022 Regular Meeting of Council.

That Council moves out of the Regular Meeting into the Closed Meeting in order to discuss a matter pertaining to 239: (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;  Property - Weigl

That By-law # 2022-100, being a by-law for the purchase of Shoreline Road Allowance for Willis at the November 22, 2022 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2022-101, being a by-law for the purchase of Shoreline Road Allowance by Palmer at the November 22, 2022 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2022-102, being a by-law for the purchase of Shoreline Road Allowance by Bredin and Girolamo at the November 22, 2022 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2022-103, being a by-law for the purchase of Shoreline Road Allowance by Mensink at the November 22, 2022 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2022-104, being a by-law for the Rezoning of lands for Hough at the November 22, 2022 meeting be enacted, approved and signed with the corporate seal attached

That By-law # 2022-105, being a by-law for the Rezoning of lands for Mensink at the November 22, 2022 meeting be enacted, approved and signed with the corporate seal attached

That By-law #2022-106, being a Deeming By-law for Mensink at the November 22, 2022 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2022-107, being a by-law for the Rezoning of lands for Ambike at the November 22, 2022 meeting be enacted, approved and signed with the corporate seal attached

That By-law # 2022-108, being a by-law for the Rezoning of lands for MacIsaac at the November 22, 2022 meeting be enacted, approved and signed with the corporate seal attached

That By-law # 2022-109, being a by-law to create parameters for the responsibility and expectations for posting events on fingerboard signs at the November 22, 2022 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2022-110, being a by-law to enter into a Winter Services Maintenance Agreement between the Municipality of Highlands East and the County of Haliburton at the November 22, 2022 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2022-111, being a by-law for a written policy on the use of electronic monitoring systems to ensure the health and safety of Highlands East property and staff at the November 22, 2022 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2022-113, being a by-law to confirm the proceedings of Council at its Meeting of November 22, 2022 be enacted, approved, and signed with the corporate seal attached.

That the Regular Meeting of Council for November 22, 2022 be adjourned at 1:59 PM.