Regular Meeting of Council

That the agenda for the Regular Meeting of Council of October 12, 2021 be approved as circulated.

That Council for the Municipality of Highlands East approves the Minutes of the Regular Council Meeting of September 14, 2021.

That Council receives this report, Building Department - Monthly Operations Report- as submitted by the Chief Building Official as information only.

That Council receives the monthly operations report for the By-Law Department as submitted by the By-Law Officer.

That council receives the Monthly Operations Report as information only, as submitted by the Fire Chief.

That council receives this report as submitted by the Fire Chief and: That Council appoint the following firefighter to the roster for a 3 month probationary period: Jacob Ulrich to Station 3 - Gooderham.

That Council receives this report, Property and Facilities - Monthly Operations Report, as submitted by the Property Supervisor as information only.

That council receive the Environmental Department Monthly Report as submitted by the Environmental Supervisor as information only.

That Council receive the report titled Monthly Public Works Activity Report as prepared by the Operations Supervisor, as information.

That council receives the September 2021 Economic Development Report as information only.

That Council receives the report, 3rd Quarter Financial Statements report as submitted by the CAO/Treasurer.

That the General Accounts for the month of September, 2021 in the amount of $416,683.57 be approved.

That the report Indigenous Land Acknowledgement Statement be received by Council as information and; That Council approves the use of a Land Acknowledgment Statement as provided in this report, utilizing it as the greeting at all municipal meetings, functions and events, effective the next council meeting and; That the inclusion of the Indigenous Land Acknowledgment Statement be implemented into the Procedural By-law at a future meeting.

That Council receives the Planning Department Update - September 2021 as prepared by the Junior Planner as information.

That Council approves in principle an application to close and purchase the shoreline road allowance from Helen Fisch and directs staff to forward the application to Bishop and Rogers for processing; That Council declares the portion of dry land shoreline road allowance in front of 1308 Trinity Road surplus; Furthermore, that the final closure and conveyance of this portion of shoreline road allowance shall not be completed until the landowners have brought the structures on their property into compliance with the Comprehensive Zoning By-law for the Municipality of Highlands East.

That Council approves in principle an application to close and purchase the shoreline road allowance from Sandra McGrath and directs staff to forward the application to Bishop and Rogers for processing; That Council declares the portion of dry land shoreline road allowance in front of 1213 Upper Paudash Road surplus; Furthermore, that the final closure and conveyance of this portion of shoreline road allowance shall not be completed until the landowners have brought the structures on their property into compliance with the Comprehensive Zoning By-law for the Municipality of Highlands East.

That Council approves in principle an application to close and purchase the shoreline road allowance from Chad Vance and directs staff to forward the application to Bishop and Rogers for processing; That Council declares the portion of dry land shoreline road allowance in front of 1014 Edith Crescent surplus; Furthermore, that the final closure and conveyance of this portion of shoreline road allowance shall not be completed until the landowners have brought the structures on their property into compliance with the Comprehensive Zoning By-law for the Municipality of Highlands East.

That Council approves in principle an application to close and purchase the shoreline road allowance from Harold and Lynn Vance and directs staff to forward the application to Bishop and Rogers for processing; That Council declares the portion of dry land shoreline road allowance in front of 1016 Edith Crescent surplus; Furthermore, that the final closure and conveyance of this portion of shoreline road allowance shall not be completed until the landowners have brought the structures on their property into compliance with the Comprehensive Zoning By-law for the Municipality of Highlands East.

That Council receives this report as information; And that Council agrees to execute a supplemental agreement to the land use agreement in place that was executed by Council on July 13, 2021 to permit the landowner to install hydro service over the IB&O Trail at a future meeting of Council; And that Council further directs that Option # 3 be the selected choice, which is that hydro be supplied to the property via pole and overhead line. This would likely require the removal of trees as well, but would make the infrastructure visible to parks and recreation staff, users of the trail, and the landowners themselves for maintenance, as amended.

That Council receives this report as information; And that Council directs staff to draft a land use agreement for the use of a dock adjacent to 1043 Tall Pine Road for Council's review and consideration at a future meeting.

That Council receive this report as information; And further that Council direct staff to engage the Municipal Solicitor to draft an encroachment agreement with the landowner for 1213 Upper Paudash Road for Council's consideration and review at a future meeting of Council. All costs associated with the agreement shall be borne by the landowner.

That Council receive this report as information; And that Council refers the proposed bylaw to the bylaws section of the agenda so that Parts 2 and 3, Plan 19R-10530 can be accepted into the municipal roads system.

That Council receives this report as information; And that Council renders the portions of unopened road allowance between Lots 15 and 16, Concession 9 and the unopened road allowance between Concessions 8 and 9 in front of Lot 15, Geographic Township of Monmouth that directly abut roll number 46-01-601-000-327500 not surplus; And that further, Council chooses Option #3, to retain the land for future use and opt not to render the land surplus, as amended.

That Council receive this report as information; And that Council direct staff to enter into discussions with Rogers Communications Inc. regarding a suitable communications tower location on the subject property.

That Council receive this report and the attached comments as information and; Bylaws for zoning bylaw amendment and to execute the site plan agreement for Futers be

That Council declare the rezoning application for Corrick to be complete and the application be scheduled for a public meeting in accordance with the Planning Act.

That Council at this time defer the rezoning application for Donald and Deborah Lancaster and; That the applicant be advised to consider applying for building permit to remove of the second storey of the illegal structure which should serve to bring the structure into compliance with Section 3.1 c) and f) of the Zoning By-law and negate the need for a zoning by- law amendment as recommended by the Municipal Planner.

That Council approve the Municipal Planner's recommendation as follows pertaining to Mike and Tanya Veselinovic : That the application not be declared complete until the following have been submitted or undertaken: 1. A current survey prepared by an Ontario Land Surveyor; 2. A site evaluation report and, if necessary, a scoped Environmental/Lake Impact Study, to confirm that alterations undertaken in the shoreline are stable, appropriate and justified from an environmental perspective in the context of Sections 2.2.1 and 2.2.2 of the Provincial Policy Statement; 3. Photos of the original shoreline and shoreline structures prior to alterations being undertaken; and, 4. A site visit by the Municipality’s By-law Enforcement Officer and walk through of the existing accessory buildings.

That Council come out of the Regular Meeting of Council for the scheduled Public Planning Meeting and it be declared open to discuss the following bylaw amendments made under Section 34 of the Planning Act, R.S.O 1990, cp 13 as amended pertaining to Applicants: Cosburn and Steinburg.

That Council adjourn the Public Planning Meeting at 10:44 AM and; That Council reconvene to the Regular Meeting of Council.

That Council receives and files the resolutions from other municipalities/levels of government from the Regular Meeting of Council, October 12, ,2021.

That Council receives and files the correspondence of the October 12, 2021 Regular Meeting of Council.

That By-law # 2021-86, being a by-law for the Rezoning Amendment for Futers at the October 12, 2021 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2021-87, being a Site Plan Agreement with Futers at the October 12, 2021 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2021-92, being a Rezoning Amendment for Cosburn at the October 12, 2021 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2021-93, being a Rezoning Amendment for Logan at the October 12, 2021 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2021-94, being a Rezoning Amendment for Steinburg at the October 12, 2021 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2021-95, being a by-law that the Municipality of Highlands East takes acceptance for part of Farr Road and have it entered into the road system at the October 12, 2021 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2021-96, being a by-law to confirm the proceedings of Council at its Meeting of October 12, 2021 be enacted, approved, and signed with the corporate seal attached.

That the Regular Meeting of Council for October 12, 2021 be adjourned at 10:40 am.