Regular Meeting of Council

That the agenda for the Regular Meeting of Council of March 9, 2021 be approved as circulated.

That Council for the Municipality of Highlands East approves the Minutes of the Regular Council Meeting of February 9 and Special Meeting Minutes of March 2, 2021.

That Council receives the delegation from Mr. Manley pertaining to the Haliburton Highlands Arts Centre Foundation and ; Furthermore That the Foundation is requesting a Letter of Support which will assist the Foundation with their applications to apply for various grants with the Ontario Trillium Foundation, Canadian Heritage and the Ontario Ministry of Agriculture, Food and Rural Affairs etc. and; Furthermore That Council approves providing a Letter of Support.

That Council receives the presentation by Brad Kulas, Planmac Engineering, the consultants for the South Wilberforce Road Bridge project and; Furthermore That Council approve the following next steps regarding the project; 1. Respond to First Nations comments and provide a copy of the background reports and engineering drawings; 2. Advise MNRF of the bridge replacement design; 3. Arrange a virtual Public Information Meeting to advise the public of the recommended bridge replacement design; 4. Finalize the engineering design and tender document and 5. Release the tender.

That Council come out of the Regular Meeting of Council for the scheduled Public Planning Meeting and it be declared open to discuss the following bylaw amendments made under Section 34 of the Planning Act, R.S.O 1990, cp 13 as amended pertaining to Applicants:

That Council adjourn the Public Planning Meeting at 10:42 AM and; That Council reconvene to the Regular Meeting of Council.

That Council approve the rezoning application for Weichel be declared complete and that a public planning meeting under the Planning Act be scheduled and; Furthermore That Council on recommendation from the Municipal Planner requests that a site specific definition of a home occupation for this building be completed, as the Zoning By-law definition requires a home occupation be conducted entirely within a dwelling unit.

That Council receives this report, Consent Application H-010/21, Applicant: Murphy for lands located Pt. Lot 29, Con. 16, Cardiff, Highlands East, County of Haliburton - as submitted by the Clerk and; That Council support the Consent Application H010/21 subject to the following standard conditions and the recommendations from the Municipal Planner, those being;  Administration Fees: The registered owner shall pay the Municipality of Highlands East the administration fee of $350.00 per lot and;  Taxes : That the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Municipality and;  Reference plan approval: A copy of all reference plans associated with this application shall be provided to the Municipal CAO/Treasurer for the Municipality of Highlands East for approval prior to registration and that the sketch of survey illustrate the location of existing buildings and structures to allow for a review of zone compliance and; That the applicant survey and transfer to the Municipality at no cost any of Airport Road that trespasses onto the applicant lands. The lands to be transferred shall be 20 metres in width or to the satisfaction of the Municipality of Highlands East.  Parkland dedication : Settlement of 5% parkland dedication or cash-in-lieu i the amount of $ for the severed parcel shall be paid to the Municipality of Highlands East, pursuant to Section 51.1 of the Planning Act and; 

That Council receives this report, Shoreline Road Allowance Purchase Application March 2021, Applicants: Dunford, Wade- as submitted by the Municipal Clerk and; That Council approves the following application for the closure and conveyance of Shoreline Road Allowance be declared surplus land by Council and that the application be approved in principle and be forwarded to Bishop and Rogers for processing for applicant: Dunford, Wade Con. 16, Pt. Lot 24, Plan # 409, Esson Lake, 1695 Sunset Cottage Drive, Highlands East, County of Haliburton, Roll # 4601 602 000 29900, File # SRA-01-2021 and; Furthermore That the applicants comply with the By-law Enforcement Officer's comments within the report and all other requirements as set out by the Chief Building Official and the Municipal Planner if required.

That Council receives this report, Shoreline Road Allowance By-law Revised - Derbecker, Richard and Bonnie- as submitted by the Municipal Clerk as information only and; That By-law # 2020-83 be repealed and replaced with By-law # 2021-16 due to a legal description change when the preliminary plan was registered on title.

That Council receives this report, Building Department - Monthly Operations Report- as submitted by the Chief Building Official as information only.

That Council receives the 2020 Year end summary Report on Properties Inspected in 2017/18/19/20 as information only, as submitted by the Septic Inspector.

That Council receives the report "Provincially Legislated Annual Report on Building Permit Fees for 2020" as submitted by the Chief Building Official as information only.

That Council receives the monthly operations report for the By-Law Department as submitted by the By-Law O fficer.

That Council receives this report, Fire Department - Monthly Operations Report, March 2021 - as submitted by the Fire Chief as information only.

That Council receives this report, Property and Facilities - Monthly Operations Report, February 2021 - as submitted by the Property Supervisor as information only.

That Council receives this Roads Department - Monthly Operations Report, March 9, 2021 - as submitted by the Roads Superintendent as information only.

That Council receives this report, Supply of Aggregate - Tender Results, from the Roads Superintendent as information only and; Furthermore that Council accepts T-01-2021 for the supply of aggregate from J. & P. Leveque Bros. Haulage Ltd., in the amount of $13.00/tonne for Granular "M" and $10.75/tonne for "B" Granular.

That Council receives this report, Environment Department - Monthly Operations Report, March, 2021 - as submitted by the CAO/Treasurer as information only.

That Council receives this report, Environment Department - Annual Summary Reports, March 2021 - as submitted by the CAO/Treasurer as information only and; Furthermore That Council approves the CAO/Treasurer to sign the Annual Reports, those being the Cardiff DWS & Dyno DWS to be true and correct on behalf of the Municipality.

That the General Accounts for the month of February 2021 in the amount of $394,517.77 be approved.

That Council receives this report as per Section 284(1) of the Municipal Act, 2001 as submitted by the CAO/Treasurer.

That Council receives this report 2021 Interim Tax By-Law and; shall pass a by-law to levy interim taxes at this meeting.

That Council receives the Monthly Report- March 2021 as submitted by the Deputy CAO/Treasurer for information only.

That Council receives this report, Committee of Adjustment COA Member Vacancy Report, as submitted by the Secretary to the Committee of Adjustment; and Furthermore that Council authorizes the advertisement for a Committee of Adjustment member.

That Council receives and files the resolutions from other municipalities/levels of government from the Regular Meeting of Council March 9, 2021.

That Council receives and files the correspondence of the March 9, 2021 Regular Meeting of Council.

That By-law # 2021-16, being a by-law for Shoreline Purchase to Stop Up, Close and Convey to Applicant Derbecker at the March 9, 2021 meeting be enacted, approved and signed with the corporate seal attached and; That By-law # 2020-83 be repealed.

That By-law # 2021-17, being a by-law to appoint an Environmental Supervisor at the March 9, 2021 meeting be enacted, approved and signed with the corporate seal attached.

That By-law #2021-18, being a by-law to permit the Township of Minden Hill's residents to utilize the Glamorgan Transfer Station at the March 9, 2021 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2021-19, being a by-law to set the Interim Tax Levy dates for the Municipality of Highlands East at the March 9, 2021 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2021-20, being a by-law to set the budget estimates for the 2021 year at the March 9, 2021 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2021-21, being a by-law to set the final tax rates for the municipality at the March 9, 2021 meeting be enacted, approved and signed with the corporate seal attached.

That By-law # 2021-22, being a by-law to allow for temporary borrowing from the municipal financial institution be enacted, approved and signed with the corporate seal attached.

That Council moves out of the Regular Meeting into the Closed Meeting in order to discuss a matter pertaining to: 239(2)(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose: - Building Department - Wildberger Construction Agreement and; 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees: - Roads Department -Employees

That Council rise from the Closed Meeting at 12:14 PM and direct staff and officials to act as directed and reconvene to the Regular Meeting of Council.

That By-law #2021-23, being a by-law to confirm the proceedings of Council at its Meeting of March 9, 2021 be enacted, approved, and signed with the corporate seal attached.

That the Regular Meeting of Council for March 9, 2021 be adjourned at 12:16 PM.