Highlands East Regular Meeting of Council

Recommendation: That the agenda for the Regular Meeting of Council of June 9, 2020 be approved as circulated, with the addition of 6.5, b. Amendment to the 2020 Budget for a purchase of a truck, as amended.

Recommendation: That Council for the Municipality of Highlands East approves the Minutes of the Special Council Meetings of March 19, April 21, 2020.

Recommendation: That Council receives the Monthly Report for the Building Department as information only, as submitted by the Chief Building Official.

Recommendation: That Council receives the Monthly Report for the By-law Department as information only, as submitted by the By-law Enforcement Officer.

Recommendation: That Council receives the Monthly Report for the Fire Department as information only, as submitted by the Fire Chief.

Recommendation: That Council receives the Fireworks Bylaw report as submitted by the Fire Chief as information only and; Furthermore That Council approve the Fireworks Bylaw at this meeting.

Recommendation: That Council receives the COVID-19 Update report as submitted by the Fire Chief as information only.

Recommendation: That Council receives the Monthly Report for the Parks, Recreation and Facilities Department as information only, as submitted by the Property Supervisor.

Recommendation: That Council receives the budget amendment request report as submitted by the Property Supervisor and; Further That Council amend the 2020 budget to transfer $20,000 from the Parks and Property Reserve allocated for vehicle replacement in 2019 and that the 2020 funds that are to be transferred to reserve within Page 5 of 17 the 2020 budget for vehicle replacement be allocated to the purchase of a new vehicle.

Recommendation: That Council receives the Monthly Report for the Roads Department as information only, as submitted by the Roads Superintendent.

Recommendation: That Council receives the Monthly Report as information only, as submitted by the Environmental Supervisor.

Recommendation: That the Municipality of Highlands East would like to transition our Blue box program to full producer responsibility on January 1, 2023. Furthermore That this decision is based on the fact that we are not committed to a contract for collection/processing of Blue box materials at Page 6 of 17 this time and the Municipality would be interested in providing collection services to Producers should we be able to agree upon mutual commercial terms. And Furthermore That Council pass a resolution that identifies preferred Blue box transition date of January 1, 2023 and forwards to the Association of Municipalities of Ontario (AMO) and the Ministry of the Environment, Conservation and Parks (MOECP).

Recommendation: That Council receives the report Activity Report April/May 2020 as submitted by the Economic Development Coordinator as information only.

Recommendation: That Council receives the Monthly Report as information only, as submitted by the Chief Administrator Officer/Treasurer.

Recommendation: That Council receives the report, 2020 Insurance Renewal as submitted by the Deputy CAO/Treasurer and; Further That Council appoint BFL Canada as the Municipality’s Broker of Record for the 2020/2021 year (July 1st, 2020- July 1st, 2021) at a cost of $291,644 plus applicable taxes.

Recommendation: Whereas the Provincial Government has mandated all municipalities take the lead on the development of a Community Safety and Well Being Plan, the purpose of which is an integrated approach to the service delivery of a wide range of community sectors, agencies and organizations (including, but not limited to, local government, police services, health/mental health, education, social services, and community and custodial services for children and youth) that is intended to develop strategies and programs for local priorities (i.e., risk factors, vulnerable groups, protective factors) related to crime and complex social issues; And Whereas discussions about the development of such a plan for Haliburton County has have been held at Community Policing Advisory Committee (CPAC) meetings attended by the Mayors of all for Page 8 of 17 municipalities and the Haliburton Highlands OPP Detachment Commander; And Whereas a ministry provided webinar offered to municipalities was attended by representatives from all four municipalities on March 21, 2019; And Whereas said representatives determined, at the conclusion of the webinar, that the undertaking was substantially beyond the resources of the municipalities particularly with respect to the requirement of the forenamed sectors, agencies and organizations that currently report to provincial ministries, to report to municipalities; And Whereas the provincial government has since mandated that all Police Services Boards and

Recommendation: That the General Accounts for the month of May, 2020 in the amount of $326,615.84 be approved.

Recommendation: That Council receives the Balance Sheet and Net Analysis report as submitted by the CAO/Treasurer.

Recommendation: That Council receives the report, FCM Municipal Asset Management Plan Grant Application as submitted by the Deputy CAO/Treasurer and; Further That Council directs staff to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for the Highlands East Asset Management & Capital Planning Program and; Further That Highlands East commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program: Enhancing existing Policies and Procedures; Update the current Asset Management Plan; Page 10 of 17 Complete a revised water rate study; License, set up and train on Asset Management and Capital Planning Software and; Further That the Municipality committed $50,000 of the 2020 budget toward the costs of this initiative.

Recommendation: That the following report Shoreline Road Allowance – Blysniuk be received by Council and; That the following Application for the Closure and Conveyance of Shoreline Road Allowance be declared surplus lands by Council and; Furthermore That the Application be approved in principle and be forwarded to Bishop and Rogers for processing for; Applicant: Blysniuk Con. 8, Lot 26, Paudash Lake, 1089 Finn Point Road, Municipality of Highlands East, Haliburton County, Roll # 4601 102 000 08800.

Page 11 of 17 Recommendation: That the following report Shoreline Road Allowance – Crawford be received by Council and; That the following Application for the Closure and Conveyance of Shoreline Road Allowance be declared surplus lands by Council and; Furthermore That the Application be approved in principle and be forwarded to Bishop and Rogers for processing for; Applicant: Crawford Con. 8, Pt. Lot 30, Paudash Lake, 1048 Tony's Trail, Highlands East, County of Haliburton, Roll# 4601 102 000 15400

Recommendation: That the following report Shoreline Road Allowance – White, Wayne and Sharon be received by Council and; That the following Application for the Closure and Conveyance of Shoreline Road Allowance be declared surplus lands by Council and; Furthermore That the Application be approved in principle and be forwarded to Bishop and Rogers for processing for; Applicant: White, Wayne and Sharon Con. 5 and 6, Lots 27 and 28, RP19R4036, Parts 3 and 4, Paudash Lake, 1465 Inlet Bay Road, Highlands East, County of Haliburton, Roll# 4601 101 000 43820

Recommendation: If Council is supportive of the finding of this report it is recommended that: 1. This report be received; and, 2. The attached zoning by-law amendment for Paula Reid be approved.

Recommendation: That Council declare the rezoning application complete for Richard and Janice Stratton and; That the Municipal Planner will conduct a site visit and provide Council his findings at the public meeting when scheduled.

That Council for the Municipality of Highlands East supports the Township of Armour and the Township of Fort Erie regarding rural internet and: That the Council for the Municipality of Highlands East supports the Town of Midland with respect to Financial Aid for municipalities.

Recommendation: Page 14 of 17 That Council receives and files the Correspondence of the June 9, 2020 Council Meeting.

That Council moves into Closed Meeting in order to discuss a matter pertaining to: 239(1)(b)personal matters about an identifiable individual, including municipal or local board employees. 239(2)(d) labour relations or employee negotiations. • Finance Department • Collective Agreement

That Council rise from the Closed Meeting and direct staff and officials to act as directed during Closed Meeting.

Council would like to bring forward the following from the Closed Meeting: That Council approves the ratification of the Union Collective Agreement for Local 4416 and; Page 15 of 17 That the Union Collective Agreement commences from January 1, 2020 and; Furthermore That Council approves the By-law for ratification, being By- law # 2020-29 at this meeting.

Recommendation: That By-law #'s 27, 28. 29, 30 and 31 at the June 9, 2020 be Enacted, Approved and Signed with the Corporate Seal attached.

Page 16 of 17 That By-law #2020-32, Being a By-law to confirm the proceedings of Council at its Meeting of June 9, 2020 be Enacted, Approved, and Signed with the Corporate Seal attached.

That the Regular Meeting of Council for June 9, 2020 be adjourned at 11:08 AM.